BSR Conference Program Manager
Business for Social Responsibility - New York, NY

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BSR Conference Program Manager ( Contract Position From mid-April- to mid-November 2013)

Full time position in either New York or San Francisco

RESPONSIBILITIES
  • Working with BSR staff and the Conference team, manage the content creation process for the BSR Conference 2013.
  • Work in conjunction with BSR’s internal teams to organize and manage conference content throughout planning process.
  • Oversee the coordination of the internal staff submission process, including management of the information reporting systems.
  • Run the speaker recruitment/confirmation/management process.
  • Track all relevant conference information related to speakers, sessions, and staff schedules in shared database.
  • Act as an active content contributor and manager able to research, identify, and recruit industry luminaries for conference sessions.
  • Act as the main BSR contact for conference speakers.
  • Gather logistics information for staff and speakers and work with travel agency in making speaker travel arrangements including accommodations, air and ground transportation, etc.
  • Administer the administrative processes related to session content, conference mailings, information requests, registration, travel coordination, and logistics for all Conference related activities.
  • Manage queries and issues pertaining to the online conference registration system, including but not limited to general customer service and billing issues.
  • Respond to conference information requests and communicates with participants as necessary.
  • Act as liaison to the communications and IT departments in addition to external vendors including registration management and web design
  • Assist communications teams with internal and external mailings, eblasts, and staff preparation packages.
  • Assist in the maintenance of the conference website online mobile app.
  • Draft and edit session descriptions.
  • Provide support in planning process of receptions and promotional materials as needed.
  • Other
  • Work via Salesforce to create and manage mailing lists and convert leads for the integration of outside lists and systems such as Cvent.
  • Assist with administrative needs such as shipping and copying. Support special projects (administrative, logistics, and research) as required and assigned by the Conference and Communications directors.

QUALIFICATIONS
  • BA/BS degree or equivalent combination of education and direct work experience in professional business environment.
  • Knowledge and interest in CSR/sustainable business strongly preferred.
  • 3+ years administrative professional work experience.
  • Skills and experience in using Excel spreadsheets for financial and/or project reporting, Salesforce, and Cvent.
  • S trong organizational and time management skills.
  • Strong administrative and organizational skills and careful attention to detail.
  • A positive, “problem-solving oriented” attitude towards team’s administrative needs and challenges.
  • Knowledge, experience, and a high comfort level working with the latest information technology.
  • Excellent verbal and written communication skills and proven ability to work well in groups and teams.
  • Capacity to work and thrive in a growing, fast-paced entrepreneurial organization with a collaborative environment.
  • Ability to prioritize and juggle multiple tasks efficiently.
  • Demonstrated ability to work with considerable autonomy.

Business for Social Responsibility - 23 months ago - save job