Contract Coordinator
Henry Schein - Greenville, SC

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Contracts Coordinator is responsible for processing and administrating End User Sales Contracts. Justifies and validates eligibility of rebate-able Manufacturer Contracts. Reconciles and collects vendor rebates due and accurately records data into the General Ledger


Responsible for the membership verification and proper account addition or removal from manufacturer sales rebate contracts, with specific tasks including…

Maintains and updates membership directories for contracts.

Reviews manufacturer contract membership lists to confirm eligibility before an account is linked to a contract. Will verify that all active ship-to's are also eligible to access the contract. Will coordinate with the sales rep and manufacturer to get approval for all ship-to's that are not initially approved.

Advises Sales Reps whenever an acct is linked to or removed from a contract

Responsible for the creation and maintenance of manufacturer sales rebate contracts, with specific tasks including…

Tracks and administers manufacturer sales rebate contracts and validates rebate contract data to ensure accuracy.

Requests renewal contracts or extensions from the manufacturers prior to contract expiration.

Compares the replacement contracts to the existing contracts. Informs management and sales reps of any significant cost changes, or items being added to / removed from the contract.

Maintains GPO and non-GPO contract sell prices at both the plan and customer level.

Responsible for designing and maintaining accurate files containing Customer level, GPO, Multi-tiered, All Sales, Plan and/or Customer Group contracts.

Responsible for the preparation, review, and analysis of chargeback details sent to manufacturers and the analysis and reconciliation of the manufacturer approvals and discrepancies, with specific tasks including…

Prepares and distributes to the manufacturers the chargeback details on a monthly basis to justify our chargeback requests.

Evaluates and reports chargeback activity to management, providing explanations as to why there may have been an increase or decrease in activity, such as a change in sales volume or product cost.

Analyzes and reconciles sales rebate contract discrepancies. Works with Finance groups to determine recorded receivables versus outstanding receivables.

Contacts manufacturers directly to follow up on collections of due chargeback receivables.

Analyze and resolve pricing discrepancies. Counsels sales reps or other departments on pricing and cost queries. Will log into ACD Call group to handle contracts helpline.

Participates in special projects and performs other duties as required.

Prepares and distributes various reports to Contract Rebate team members that indicate if customer information has changed, new customers have been created, item status has changed, item has been replaced, potential unit of measure errors, and contracts will be expiring.

Provides recommendations to management on software and hardware to improve workflow efficiency.

Analyzes sales and compares the quantity purchased from the manufacturer vs. the quantity purchased from an alternate source. Determines which items need to be on a core contract vs. an alternate source contract and advises the Contract Coordinator/Analysts to such.

Complete reports, analyze valid vs. non-valid promo sales, and notify vendors regarding free goods owed to Henry Schein

In addition to the essential duties and responsibilities listed above, all positions are also responsible for:

Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards.

Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.


Minimum 2 years of Vendor Rebates Administration or the equivalent required.

Specialized Knowledge and Skills:
1) Strong Microsoft Excel and Access skills.

2) Knowledge of sales plans and contracts.

3) Strong analytical skills.

4) Must be very detail oriented.

5) Able to prioritize multiple tasks.

6) Must be able to sit for extended periods of time while using a computer.

7) Work well with others


Associates degree, or the equivalent preferred

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About this company
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From Poughkeepsie to Prague, Henry Schein outfits dental offices around the world with everything they need. The company is a leading global...