performs high-level administrative duties for the President & CEO and members of the Executive Management team. This position calls for flexibility, excellent interpersonal skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Duties and Responsibilities:
-Create a schedule of administrative tasks to be actioned on a monthly basis.
-Act as a gatekeeper and assist in managing business calendars.
-Monitor and action all e-mails and contact details.
-Prepare and source briefing materials in a timely manner for key meetings (internal and external).
-Prepare PowerPoint presentations for internal and external meetings.
-Gather information and create comprehensive reports in Microsoft Excel.
-Provide updates on day-to-day issues that arise.
-Preparation of board meetings, agendas and meeting summaries.
-Take and maintain meeting minutes.
-Manage and prepare expenses on a monthly basis.
-Coordinate regular meetings with direct reports of Executive Management team.
-Prepare, arrange and confirm meetings / hospitality events / evenings to customers/suppliers.
-Prepare, arrange and confirm itineraries for visiting KN staff as necessary.
-Handle travel arrangements (international and domestic).
-Undertake any ad-hoc duties that arise on a daily basis.
-A minimum of 5 years executive administrative experience in a professional, corporate setting.
-Strong administrative and secretarial skills.
-Demonstrated organizational and problem solving skills.
-Excellent oral and written communication skills.
-Proven ability to work with discretion and confidentiality.
-Advanced skills in Microsoft Word, Excel, Outlook and PowerPoint.
-Proven ability to work independently and as part of a team.
-High-energy and prepared to work outside normal contracted hours.
-Languages: especially German, Spanish and/or Mandarin an advantage.
-Freight forwarding industry experience highly desirable.
With more than 63,000 employees at over a 1,000 locations in over 100 countries, the Kuehne + Nagel Group is one of the world’s...