Financial and Administrative Services Manager
County of Santa Clara - Santa Clara, CA

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Under general direction to plan, organize, direct and coordinate through subordinate managers the financial and administrative functions of a County agency. This position reports directly to the agency head and is responsible for all financial, budgetary, information systems and general administrative functions of an agency having county-wide impact.

The current vacancy will be responsible for the general administrative functions of the Finance Agency. This executive leadership position reports directly to the Finance Agency Director.

The FASM will oversee the day-to-day operations across all departments within the Finance Agency, supervising administrative, clerical and accounting staff. The FASM will also oversee the Agency’s contract administration, purchasing, facility management, and policy implementation. Performance of these duties requires familiarity with a broad range of programmatic activities.


This recruitment will close on Friday, May 31, 2013 at 5:00pm.

This recruitment requires the submission of an online application. No paper applications will be accepted. Applicants must apply online at Computers are available at the County Government Center, 70 West Hedding Street, 8th Floor, East Wing, San Jose, CA 95110, during normal business hours, for applicants to apply online.

Questions regarding this Executive recruitment may be directed to Patricia Carrillo, Executive Services at (408) 299-5897.

Completion of the Supplemental Questionnaire and a Resume is required. Applications submitted without the Supplemental Questions and Resume will be rejected.

Position Note: The department is also recruiting for this single position at the alternate level of Financial & Administrative Services Manager (FASM). Therefore, this position may be filled at either the ASM III or FASM level. The list established for each classification will be used to interview certified candidates.

Typical Tasks:

Responsibilities include but are not limited to:
  • Participating as a member of the executive team in the reviewing, Developing and implementing policies and procedures related to the agency's goals and objectives;
  • Monitoring, evaluating and making recommendations regarding complex budgetary costs having county-wide impact;
  • Directing the development, preparation and implementation of the agency budget, including the management of expenditures and revenues;
  • Directing managers in the development, maintenance and evaluation of information systems having agency and/or county-wide impact;
  • Acting as liaison with County IS representatives in the evaluation of current systems and the planning for future information system’s needs; Conducting or directing/evaluating complex studies pertaining to a variety of financial, administrative and operational problems, and developing and implements effective solutions;
  • Reviewing and analyzing new and revised statutes and proposed legislation to determine effects on the Agency/County;
  • Developing or reviewing and approving plans for the effective utilization of office space, furniture and equipment, forms/supplies;
  • Representing the agency head on matters related to agency financial and administrative matters before the Board of Supervisors, County Executive and other governmental/public entities;
  • Selecting, training, directing and evaluating subordinate managers; Providing overall direction to subordinate staff regarding professional standards, work quality and performance;
  • Preparing, reviewing/approving detailed reports/correspondence; and
  • Being assigned Disaster Service Worker duties, as required.

Employment Standards:

Considerable education and experience, which demonstrates the ability to perform the stated management responsibilities and the possession of the knowledge and abilities listed below.

Note: A qualified candidate would typically acquire the necessary knowledge and abilities through education and experience equivalent to a Bachelor's degree in Business Administration or Public Administration with an emphasis in accounting or a closely related field, and five (5) years current administrative/managerial experience directing a complex financial operation. Administrative/managerial experience managing a complex financial and administrative operation within a complex system or large public organization is desirable.

Candidates should possess thorough knowledge of principles and practices of management necessary to plan, organize, direct, manage and evaluate financial and administrative operations of a large, complex public organization; theory, principles, practices and application of governmental budgeting and accounting; principles and practices of public administration, organization, budget, management analysis, supervision, personnel management, modem information systems and organizational development; administrative problems common to the operation of a government agency; and State and Federal laws, rules and regulations impacting governmental financial accounting and budgeting.

In addition, candidates should have demonstrated ability to plan, organize, manage and evaluate the financial and administrative operations of a diverse county agency; Analyze and evaluate complex financial, budgeting and administrative problems and develop and implement effective solutions; interpret and apply provisions of federal, state and local legislation, rules and regulations pertinent to the administration of agency policies and programs; manage, train, develop and motivate staff; Represent the agency before the Board of Supervisors, County Executive and agency/department heads; Communicate effectively both orally and in writing; establish and maintain effective working relationships with the Board of Supervisors, County Executive, executive managers, staff and representatives of other governmental agencies; and prepare clear and concise reports and correspondence.

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