Office Services Specialist (CK)
Dept of Health - Chesapeake, VA

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The Chesapeake Health Department is seeking part-time administrative support for the District Director, Human Resources, Vital Records and the MRC Volunteer Program.

Assist Director's Secretary- Perform a variety of secretarial support tasks. Characteristic tasks: Maintain and update Director's Address/Contact Database/Internet Fax lists. Maintain filing system. Assist in conducting research by gathering and compiling data through internet research, journal articles, libraries, and local hospitals. Track public health bills during legislative sessions. Assist with reports and presentations by copying, scanning, compilation as needed. Coordinate EVMS intern schedules. Manipulates software to create reports, forms and correspondence. Work tasks routinely require discretion and interpretation of policies, procedures or processes.

Clerical Support to Human Resources- Provide phone coverage and office support for Human Resource staff during staff shortage.

Vital Records -Serves as contact point for program information for internal and external customers, explaining regulations and requirements for reporting, changing or releasing information. Reviews death certificates for completeness, assigns control numbers, signs certificates; issues certified copies of certificates to eligible applicants; issues burial transit, disinterment, reinterment permits, in accordance with applicable policies and regulations. Assists Vital Statistics clients with paternity declarations and/or name changes.

Clerical Support to the Medical Reserve Corp (MRC) - Provides administrative support to the Volunteer Coordinator.

Records Management - Prepares and maintains records of various programs according to policies and procedures.

Minimum Qualifications

Administrative experience, including the ability to maintain, coordinate & prioritize schedules & workloads; to utilize a computer for a variety of applications, including word processing, spreadsheets, databases, & presentations; exceptional communication, interpersonal & analytical skills; ability to work effectively with a diverse constituency & to appropriately manage confidential & sensitive information; & ability to exercise sound independent judgment & to utilize extreme tact & diplomacy.

Preferred Qualifications

Business courses; college coursework helpful. Prior Public Health experience a plus. Notary Public registration or Deputy Registrar for Vital Records preferred. Seeking prior administrative experience at the executive support level.

Special Requirements

Pre-appointment criminal record and background investigations to include a fingerprint-based criminal history check required.

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