Under the general supervision of the Comptroller, responsible for providing administrative leadership, management and supervision of the Student Account Services Office including operations, recruiting, training, directing and evaluating department staff.
Coordinates and oversees all activities associated with the receivable system, including billing, collections, write-offs, preparation of 1098T forms and account reconciliations.
Monitors accounts receivable processes to ensure accuracy, timeliness, completeness and compliance with regulations.
Processes disbursements and refunds in accordance with state/federal regulations and institutional policies and procedures to ensure proper processing of all external state/federal funds.
Responsible for overseeing, updating and complying with internal control policies and procedures within the Student Account Services office.
Responsible for ensuring compliance with Federal and State regulations as they pertain to the Student Account Services office.
Disburses federal, state, and institutional funds to student accounts.
Prepares student refund checks according to state/federal regulations and institutional policies and procedures.
Safeguards, processes and deposits all college funds including student tuition payments and any other monies collected campus wide.
Ensures quality of service to students.
Maintains high integrity of all accounting activity on student accounts with regard to billing sub-code classifications, academic term classification and accurate account balances.
Establishes and maintains policies, procedures, and internal controls for accounting and depositing of payments, monitoring of receivables and optimizing collections.
Responsible for the operation of the student payment plan.
Maintains student information system and integrates these services with other operations of the College consistent with the laws of the Commonwealth, Federal Government and Title IV Regulations.
Answers questions and concerns of auditors and implements recommendations.
Works with various departments to implement new systems and processes.
Performs other related duties as assigned.
REQUIRED QUALIFICATIONS: Bachelor’s Degree in Accounting, Business Administration, Finance or related field; Minimum of five years work experience with financial management and accounting; Minimum of three years of direct supervisory experience required; Working knowledge of computerized financial records system; Strong written and oral communications skills; Ability to work effectively with a diverse faculty, staff and student body; Ability to analyze and improve processes.
PREFERRED QUALIFICATIONS: Knowledge of higher education principles, practices and procedures; Knowledge of Title IV Regulations; Experience in a Banner Student System environment; Experience interpreting and implementing Title IV regulations; Five years of progressively responsible experience in the area of student cash collections or money management accounting; Experience with implementing automated systems; Experience supervising in a union environment.
COMPENSATION: Salary Range: $63,800-$76,300 /year, plus State benefits package.
STARTING DATE: April, 2013
EQUIVALENCY STATEMENT: Applicants who do not meet the minimum requirements are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position.
Holyoke Community College is committed to excellence and opportunity through diversity in education and employment. Holyoke Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, creed, religion, color, gender, sexual orientation, age, disability, genetic information, maternity leave, and national origin, in its education programs or employment.
All candidates must have legal authorization to work in the United States.
Applicants interested in applying MUST submit the following documents via online:
DEADLINE : Screening will begin will applications received by February 26, 2013 . Additional applications may be considered until position is filled.
- Letter of Interest (Cover Letter) - When preparing your cover letter, please refer to the minimum and preferred qualifications as pertaining to this position and, if applicable, include an equivalency statement.
- List of references with names, addresses, & telephone numbers of three professional references
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