Position Title: Payroll Administrator Job Code: 2375
FLSA Status: Exempt
Reports To: Manager Payroll
Revised: January 2013
The mission of Humility of Mary Health Partners is to extend the healing ministry of Jesus by improving the health of our communities with emphasis on people who are poor and under-served.
SUMMARY OF JOB RESPONSIBILITIES:
The Payroll Administrator is responsible for assisting the payroll department with the accurate and timely processing and distribution of all payroll for the multiple regions of C.H.P. The Payroll Administrator will be required to comply with all Federal, State and Local Regulatory Agencies as defined by law. Employee service and Manager Assistance are regular telephone tasks of this position.
Timekeeping systems, Payroll Wage and Hour Laws, Payroll Taxes, 10-Key data entry with speed and accuracy, Basic keyboarding, Good Customer Service
Associate Degree or equivalent experience
American Payroll Association certification is preferred
American Payroll Association Certification must be achieved within one year of hire
Five Years of significant payroll experience or demonstrated aptitude for the position if less experience.
People Soft and Kronos software experience preferred.
Proficient with Microsoft Office products to include: spreadsheets, word documents, etc.
KNOWLEDGE AND SKILLS:
Extensive knowledge of payroll practice and payroll laws are required. Must possess strong analytical skills and the ability to problem solve all paycheck related questions, errors and corrections as wells as critical thinking skills. A working knowledge of payroll software systems to include Time and Attendance, Human Resource relevance, Paycheck calculation, Payroll Tax depositing and Tax Filing. Basic keyboarding and 10-key entry is required. High organizational skills, and attention to detail are required.
PRINCIPAL JOB ACCOUNTABILITIES:
Complete the Multi-Region Pay processing cycle:
Accurately and timely completes changes/updates to employee payroll records including, but not limited to, retroactive pay processing, Form W-4, direct deposit information, miscellaneous deductions, etc.
Accurately and timely processes timesheets by:
Participates in the verification of pay during the payroll process.
Enter Manual items to the Paycheck in the People Soft system
Verify Paycheck transactions prior to confirming the pay
- Calculating and extending time information
- Entering information in the payroll system
- Edit timesheets in Kronos for Payroll Corrections submitted
Prepares employees’ direct deposit statements and/or paychecks for mailing on a timely basis during the Printing, sealing and bulk mail distribution arrangement as required by the Region.
Assists with the balancing of the payroll:
Prepares check requests associated with payroll deductions, i.e. withholding taxes, child support, wage attachments, and other miscellaneous deductions.
Files payroll documentation in an acceptable storage area or media in accordance with the HMHP retention policy.
Processes electronic information to all third party vendors as required.
Distributes reports as necessary to both internal and external customers.
Accurately reports and deposits all payroll taxes withholdings according to depositing schedule.
Assist Payroll Manager with Quarterly Tax filing as required by law.
Assists in the completion of payroll corrections and off-cycle checks for multiple Catholic Health Partners Regions.
Assists in reporting to Federal, State and Local Regulatory Agencies to ensure compliance.
Assists internal and external auditors as required.
Promotes positive customer relations in all professional interactions.
Assists employees via telephone and/or walk-ins focusing on HMHP’s values-based behaviors.
Directs individuals to the appropriate personnel, if applicable, with follow-up if necessary.
Demonstrates knowledge of the payroll software system and the associated policies and procedures.
Maintains accurate recordkeeping of Employee Personnel files and Payroll Processing files according to policy and department requirements.
12. Maintain Kronos system set up of Temporary Agency workers and the Billing information required for payment processing to the employees and the agency.
JOB ACCOUNTABILITIES – Other:
Process all incoming Court Ordered Garnishments according to legal requirements.
Participate in Departmental Rounding meetings to better plan work procedures.
Assist in unique Project Work as defined by the Payroll Manager.
Assist in the Payroll Processing for other Regions with Catholic Health Partners according to schedule and supporting Policy and Procedures.
Provide telephone support to callers on both the Kronos Timekeeping System and the People Soft system.
The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.
The Payroll Manager will be required to meet time specific deadlines during each week for the completion of the payroll cycle for multiple Catholic Health Partners Regions. There is a large volume of work that is received for completion of the pay in a fast-paced environment. The ability to adjust to changing demands dependant on the Pay Processing cycles will be required. Department Hours of Operation are Monday through Friday from 7:00am to 4:30pm with adjustments to the hours during Holiday Pay processing. This is an Exempt position, which requires flexibility in the hours of work needed each day during payroll processing in order to meet set deadlines.
CONTINUING EDUCATION REQUIREMENTS:
Maintain the certification achieved from the American Payroll Association by earning the RCH Hours as defined by the A.P.A. The FPC Certification requires 60 Recertification Credit Hours over the three-year recertification period.
*The CPP Certification Credit hour requirement is 120 Recertification Credit Hours over the five-year recertification period.
Non-Patient Care Staff (0-20 lbs.) – Physical Demands
Occasional – 1 to 33% of workday
Frequent – 34 – 66% of workday
Constant – 67 – 100% of workday
Not at all – 0% of workday
Sitting, Unilateral Vertical Reach 36-72”, lift 0-20#, 6-36” from floor; lift 0-20#, 36-48” from floor; climbing stairs; operating machines (2 hand(s)).
Unilateral Horizontal Reach 0-18”; push/pull 100’, 19ft.lbs.
Standing, walking: 2.3 mph, 0 incline; bilateral fine motor manipulation; functional near, far, color vision aided or unaided; functional hearing aid or unaided; functional verbal communication skills; working overtime as assigned to meet operational/patient care demands.
Not at All
Hold 200# patient sidelying while doing procedure x 2 min; roll 200# patient away/toward self; transfer 105# person chair-chair 5x/hr. with gait belt; bed-cart transfer with 200# person and assist of one with sheet; lift 0- ___# 6-36” from floor; lift 0- ___# 6-72” from floor; climbing ladders, working from heights, crawling, kneeling, running, operating machines: (2 foot/feet).
Category II Job Classification – HMHP employees who have jobs with tasks that rarely involve exposure to blood, body fluids, or tissues and have no contact with used sharps.
Job Hazard Risks:
Infectious Disease Exposure
Hazard Materials Exposure (Nuclear, Biological, Chemical)
Workplace Violence Potential
Equal Employment Opportunity
Humility of Mary Health Partners is an Equal Employment Opportunity Employer.