Responsible for FWWI event coordination, to include recruitments, planning, and placement of speakers, leaders, and supporting services for training events. Responsible to provide FWWI representation, logistical and material support, at SCF and/or community events. This is a job progression, two job levels, designed to provide progressively more responsible and independent work experiences to employees as part of the overall assessment of their ability and capability. Promotion between job levels is based on performance on prior assignments and the demonstrated ability to successfully handle more progressively responsible assignments.
KNOWLEDGE, SKILLS, AND ABILITIES:
Customer Care & Relationships: Creates, develops, and nurtures culturally appropriate interactions and connections with each other, customer-owners, and the community. Establishes and maintains cooperative relationships with representatives of the community, customer-owners, SCF board and FWWI committee members, tribal leaders and vendors in order to maintain favorable perceptions of SCF and FWWI. Becomes familiar with SCF department upper management, SCF VPLT and President/CEO, and assesses, anticipates and advocates for program needs. Utilizes exceptional customer service standards, responds to or redirects questions and participates in FWWI trainings and events Works with regional steering committee members to train on event coordinating responsibilities, timelines, and budgets. Communications & Teamwork: Shares and receives information, opinions, concerns, and feedback in a supportive manner. Works collaboratively by building bridges, and creating rapport with team members within departments and across the organization. Works closely with FWWI Supervisor of Training for selection of group leaders, topic selection and approved presenters and Clinical Team lead for invitation of accepted participants. Works closely with FWWI Clinical team for coordinating fulfillment of participant registration requirements, and planning for post-training support groups. Works with FWWI Outreach Team for recruitment of FWWI trainings to include Beauty for Ashes, Arrigah House, Advanced Leadership Education and Training, FWWI workshops and support groups. Assists Outreach in coordinating FWWI Training media releases for distribution to internal and external customers Assists the FWWI team in organizing and planning FWWI trainings creating and maintaining standard schedules for trainings. Ensures appropriate staffing for all FWWI trainings and events. Coordinates events within stated budgets, working closely with the FWWI Manager to ensure compliance. Develops and maintains event planning tools. Ensures culturally appropriate extra-curricular activities for participants are provided during FWWI trainings. Ensures all SCF/FWWI financial policies are adhered to (ie travel, check requests, purchase orders) Secures and distributes participant/VIP gifts and promotional items during trainings. Acts as the lead event planner for FWWI trainings and assists Outreach supervisor with FWWI events. Partners with lead event planner on FWWI trainings and acts as a liaison with other FWWI teams and participants. Uses effective written, oral, presentation, and interpersonal skills. Improvement & Innovation: Makes meaningful improvement to services, program, and processes and/or organizational effectiveness that creates new value for customer-owners and employees. Makes improvement to logistical aspects of FWWI trainings Improves on standard schedules for FWWI trainings to accommodate participant and leadership team needs. Maintains and improves on a Project Task list for each FWWI training. Seeks out new and culturally appropriate extra-curricular activities for FWWI trainings and events. Makes improvements to large and small group room accommodations utilizing the FWWI evaluation tools while maintaining SCF/FWWI policy and procedures Makes improvements to logistical and materials support for SCF at community events. Maintains a display for use at appropriate events (on and off campus) including modifying the display to fit event, updating and restocking materials. Maintains promotional materials and tracks dates of purchase, quantity ordered and cost to ensure that materials are in stock; including educational materials, brochures, booklets, applications, postcards, personal hygiene items, and other training items. Workforce Development Skills & Abilities: Seeks out additional learning opportunities to continue to develop the technical and professional skills needed now and in the future. Takes responsibility for all work activities and personal actions by following through on commitments. Ensures compliance with Event Policies and Procedures. Works closely with FWWI leadership to recruit and train potential Steering Committee members from targeted regions within all SCF /FWWI Policy and Procedures. Ensures registration requirements comply with deadlines, including confirmation that completed and approved pre-screening and scholarship processes occur prior to confirmation of attendance for participants. Ensures SCF Travel policies are adhered to including deadlines, and collection of all necessary documentation. Ensures SCF security are present when any guests reside on the FWWI campus. Ensures Participant Survey forms and reports are turned in on time such as the Post Event Tracking Sheet and evaluation forms required for grant reporting. Understands FWWI policies on reporting to law enforcement and mandatory reporting laws Demonstrated knowledge of basic computer skills i.e. Microsoft word, excel, power point, outlook, publisher Writes in a clean, grammatically correct, clearly articulated style. Uses intermediate public speaking and facilitation skills Uses strategic-planning and decision making processes. Active training in at least one FWWI specialty function to include: event planning (advanced), audio/visual support, facilitating small groups Knowledge of the Privacy Act of 1974 and the Health Insurance Portability and Accountability Act and ability to maintain and safeguard confidentiality Additional Responsibilities for Event Coordinator II: Meets all requirements of Event Coordinator I in addition to the following: Customer Care & Relationships: Works with Supervisor to develop, evaluate and implement workplans in accordance with the FWWI Annual Plan Acts as a mentor to FWWI event coordinators, program coordinators, administrative support Communications & Teamwork: Facilitates work team or groups (i.e. Core Concepts, Beauty for Ashes, Arrigah House, Advanced Leadership Education and Training). Acts as lead planner for large FWWI trainings, communicating with vendors, negotiating contracts, creating the agenda, and assigning work duties to team. Acts as a spokesperson for FWWI, communicating information to SCF internal and external customers both in writing and verbally Ensures trainings are in line with allocated funding Demonstrates active listening and clarifying skills Expresses ideas in a respectful manner. Demonstrates consideration and appropriately responds toward those with differing opinions, beliefs and values. Maintains professionalism at all times. Improvement & Innovation: Designs new systems and processes to support the efforts of the FWWI department, ensuring cultural appropriateness Maintains a positive attitude while working in a rapidly changing and innovative healthcare system. Actively participates in the department strategic-planning and decision making processes. Workforce Development Skills & Abilities: Leads small scale projects and/or grants with minimal supervision. Speaks publicly to both small and large customer groups Exhibits excellent mentorship skills Aligns personal work practices with those of SCF and other employees. Active training on general management or process improvement tracks.
SCF programs are established for the purpose of serving a primary population comprised of Alaska Natives who are affiliated with the Cook Inlet Region Inc. (CIRI), and Alaska Natives and American Indians within SCF’s geographical service area. Employees should have a thorough understanding of the cultures and the needs of the CIRI members, and of the general culture and needs of Alaska Natives and American Indians. Such knowledge is critical in order to ensure the achievement of the mission and vision of SCF: working together with the Native community to provide the best services with Native staff who value the family and family wellness as the heart of the Native community.
Associate’s Degree or equivalent training/education and work experience.
Demonstrated proficiency working at the Administrative Support III level.
Additional Qualifications for Event Coordinator II: Meets all requirements of Event Coordinator I in addition to the following: Bachelor degree in Human Services or related area; or equivalent combination of work experience plus education Demonstrated proficiency at the Event Coordinator I level and one (1) year of project management experience.
Please complete an online application by clicking the 'Apply' button at the top/bottom of this page. For more information contact Human Resources via the SCF Contact page or (907) 729-4977 or Toll free at 1-800-478-3343
NATIVE PREFERENCE UNDER P.L. 93-638.
Preference will not be given unless certification is submitted to Human Resources (a copy is acceptable).
Southcentral Foundation - 2 years ago