Administrative Assistant
DentaQuest - Grafton, WI

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Supports Management by providing confidential administrative support. Acts independently and with limited supervision to maintain smooth functioning of management team within operations. Delivers projects in a timely and accurate fashion. Maintains a professional demeanor and flexibility as job demands require.

JOB DUTIES AND RESPONSIBILITIES:
Compose and produce correspondence, reports, presentations and forms through translating verbal conversations to written documents independently

Edit and proofread documents ensuring 100% accuracy in work product

Develop, organize, lead and execute ad hoc initiatives within operations

Assist in the production of Board of Directors and metric reports

Track expenses and prepare expense reports

Track management PTO and approve time sheets where appropriate

Assist in the maintenance and updating of budget work within Cognos

Track and approve invoices as necessary

Coordinate weekly operational meetings, including preparing agendas and minutes

Assist in the maintenance of calendars

Ensure deadlines are met by tracking various work initiatives

Provide Sharepoint support to project coordinator

Track and order supplies ensuring appropriate utilization and availability of resources

Manage ESR’s, new employee training schedules, and perform delegated management functions on behalf of VP’s in Operations

Review and distribute incoming correspondence

Arrange travel requirements

Coordinate morale initiatives within Operations, including, but not limited to organized events, strategic morale programs, and appreciation activities

Other duties as required

Required Skills

Required Experience

High School Diploma or equivalent; Associates degree preferred

3-5 years experience in administrative support

Ability to exercise independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions to meet above responsibilities

Strong organizational skills as evidenced by ability to prioritize and handle multiple projects

Professional demeanor

Excellent written and verbal skills

Sound judgment in maintaining confidentiality of information

High competency level with various PC applications (MS Office) and Sharepoint preferred

Ability to create complex, professional presentations

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