Executive Assistant, Ethicon-1617121130
Ethicon LLC, a member of Johnson & Johnson Family of Companies, is recruiting an Executive Assistant for the facility in San Lorenzo, PR.
Located in San Lorenzo, Puerto Rico, the Ethicon, LLC manufacturing facility hosts over 1,000 associates dedicated to produce world-class medical devices to safely and effectively meet the needs of patients from all continents. Ethicon LLC, develops and markets products within three divisions: Ethicon Products for precise wound closure and tissue repair, Ethicon Women's Health & Urology for minimally invasive women's health procedures, and Johnson & Johnson Wound Management for hemostasis and advanced wound care.
The Executive Assistant will perform general administrative work for the Administration Department under the direct supervision of the Plant Manager. Perform general office work such as typing, filling, answering telephones, handling incoming and outgoing correspondence and receiving visitors. Assist in the revision and editing of Department Procedures, documentation, and correspondence. Handle and follow-up on Department's supplies and purchase requisitions. Handle payment process in ARIBA system including invoices, check requisitions and purchase orders. Operate personal computer with emphasis in MS Word, Excel, Power Point, and other software as requested or required. Assist in the preparation of Department presentations. Coordinate travel arrangements, meetings, hotel, and ground transportation for the Department and for internal/external customers. Should deliver work with quality and comply with the Document Retention Policy of the Company. Assist on the preparation of the Annual Budget for the Administration Department. Ensure safe working conditions and practices in the Department. In charge of Copier Machines on troubleshooting, service request, and ordering supplies.
A minimum of a Bachelor's Degree with a Business Administration major is required. A minimum of five (5) years of administrative experience are required, at least two (2) of them on a similar role supporting stakeholders from managerial level and above. Experience in budget management is preferred. Advanced computer skills and use of software applications is required. Must have excellent communication and interpersonal relations skills. Fully bilingual (English and Spanish, oral and written) is required. Proven proficiency in managing complexity, strong ability to write and proofread professional documents and presentations in both English and Spanish for different audiences, are required. Physical requirements of the position include: regularly to stand, walk, and constant use of computer.
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Primary Location: North America-United States-Puerto Rico-San Lorenzo
Organization: Ethicon Puerto Rico LLC (7596)
Johnson & Johnson Family of Companies - 22 months ago
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