Manager of Research Finance
Columbia University 4.2300 reviews - New York, NY
Full-time, Temporary, Contract

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7540- PED Pediatrics


Medical Center

Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week

Job Family

General Administration

Salary Grade

Officer 104

Salary Range

Advertised Summary Job Description

The Manager of Research Finance is responsible for analyzing, monitoring and evaluating the Department's post-award sponsored research activities including all federal and non-federal sponsored project and contracts. This position insures the efficient, cost effective, administration and financial management of grants and contracts throughout the Department in compliance with internal and external policies and procedures. Duties: * Financial oversight of sponsored and non-sponsored research accounts including but not limited to grant expenditures, salary changes, compliance with budget allocations * Facilitate the grant application process and prepare documents for departmental approval including preparation of budgets, compliance with sponsor guidelines, verification and review of cost sharing activity, and obtainment of University required approvals * Ongoing management of sponsored and non-sponsored research budgets - Review and development of initial budgets and revised budgets for accuracy (i.e. indirect cost, salary vs. effort and budget vs. notice of grant award or research agreement). Preparation of financial reports to agencies * Analysis and reconciliation of sponsored and non-sponsored project research accounts on a monthly basis. Develop and maintain internal financial control systems to monitor performance against budget * Create tracking tools to manage and forecast financial operations to prevent overdrafts * Serve as Department liaison on grant management activities with various departments within University (e.g. Controller's Office, Restricted Funds, Purchasing Office, Research Administration, Clinical Trials Office, etc.) * Contribute to the maintenance of grant database including active, pending and prior grant funding. Update database as revisions and extensions are processed. Establish system for notifying investigators of deadlines for progress reports and other reporting requirements as outlined by the funding agency. Update database as revisions and extensions are processed * Monitor and approve petty cash account check requests * Review, approve and process incoming requests including invoices, purchase orders, p-card expenditures, T&E reports, travel advances, petty cash, interdepartmental invoices and journal entries. Review account for availability of funds, date of transaction vs. budget period, possible re-budget issues and assure accuracy, allocability & allowability in accordance with University and grantee guidelines * Prepare salary distribution and cost transfer documents in accordance with availability of funds, date of transaction vs. budget period, possible re-budget issues and assure accuracy & allowability in accordance with University and grantee guidelines and within 30 days of award receipt. Monthly reconciliation of suspense and repository account. * Review/prepare extensions requests for accuracy and allowability; review research agreement if applicable * Review research accounts monthly; identify problem account and/or deficits and work with research administrator to rectify. Facilitate resolving grant account discrepancies and closing accounts for completed projects/grant years. Monitor monthly financial statements and departmental P&L statement to ensure sponsored project expenditures are within the pre-established budget * Coordinator Effort Certification Process including verification of accuracy and resolution of discrepancies. Review all effort reports for departmental faculty and research staff; ensure effort matches budget, and where different, take appropriate action to correct any discrepancies; provide guidance to investigators and managers * Assist Research Administrator with fiscal budget process. Formulate operating and capital budgets reflecting sponsored program initiatives * Other duties as assigned

Minimum Qualifications for Grade Applicant MUST meet these minimum qualifications to be considered an applicant

Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience. Background in finance or accounting and spreadsheet software experience required. Ability to interact with a b road spectrum of people, be highly organized, work independently as a member of a team, meet deadlines and multi-task. Excellent oral/written communication, organizational, analytical, adaptable, creative, detail oriented and computer (e.g. Microsoft Office, Microsoft Advanced Excel) skills required. Knowledge of University financial accounting system is highly desirable.

Additional Position-Specific Minimum Qualifications Applicant MUST meet these minimum qualifications to be considered an applicant

Must possess a detailed knowledge of research funding, preparation of grant applications, budget planning, competitive peer review funding system, site visit process, experience with the bureaucracy in federal funding agencies at a national level, a thorough understanding of research administration that includes financial operations in research organizations, regulatory affairs, strategic and business planning, facility planning and management of information systems.

Preferred Qualifications

Experience with NIH application process preferred.

Special Instructions

Special Indications This position works with:
HIPAA Compliance training required


Participation in Medical Surveillance required


What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Open Until Filled

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EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.

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4.2300 reviews