HQ – Liaison to the President
Office of the President
Creative Associates International (Creative) is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, D.C., the firm has field presence in 20 countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike.
The position will provide administrative to the Office of the President (OTP) including the units within OTP such as External Relations, Compliance and Legal, as well as the company’s sister organization, Creative Learning.
Creating and maintain SharePoint sites for the Office of the President and External Relations;
Facilitating meetings on the Hill, including disseminating information regarding Hill protocol;
Liaise with staff on behalf of the Office of the President;
Maintain electronic signatures within OTP;
Manage various mailings for OTP and External Relations;
Establish and maintain a contact management system for OTP and External Relations;
Review various documents for consistency of content;
Manage membership renewals within the Office of the President;
Manage financial data for the President;
Reconcile expenses for the OTP;
Prepare PowerPoint and other graphic presentations;
Coordinate travel, including obtaining visas;
Manage the appointment calendar for the OTP and External Relations;
Research background information in preparation for meetings;
Answer phone calls, take messages and manage voicemail for President, including directing phone calls to appropriate individuals within the company;
Receive and process all incoming and outgoing mail for President and perform follow up correspondence when necessary;
Manage and organize President’s contact list (including social media membership such as Linkedin and Facebook) as well as OTP’s list in the companywide database system;
Manage mail list for events for OTP, including companywide invitations and end of the year Holiday Peace cards and calendar;
Greet guests for President and assist in preparation for all meetings if necessary;
Manage logistics for events including booking, food and beverages, invitations, mailing list, etc.;
Manage schedule and appointments for President;
Organize and maintain filing system; search files and records for readily identifiable information, as directed;
Manage distribution of online language licenses available for staff;
Prepare and process invoices received for payment;
Reconcile credit card statements; and
Manage quarterly Measures of Success (MOS) process for OTP.
ADDITIONAL DUTIES AND RESPONSIBILITIES
Send email correspondence on behalf of OTP as needed;
Process travel related requirements, such as visas, for OTP;
Take notes and write minutes for meetings when necessary;
Occasionally run errands (outside of office) for President;
Make photocopies and scan documents as needed;
Perform online research on various topics as directed; and
Perform additional administrative support duties as requested.
REQUIRED SKILLS & QUALIFICATIONS
Advanced proficiency in Microsoft Office Suite and Windows 7.
Advanced knowledge of SharePoint
Experience with web searches
Outstanding interpersonal and communications skills, verbal and written.
Professional and presentable at all times and courteous, pleasant and willing to help anyone who has inquiry about the President, OTP and the company.
Flexible and able to work in a deadline oriented environment
Bachelor’s degree, preferably in a related field such as International Relations
Extreme organizational skills
Notary Public certification is a plus
Meticulous attention to detail
Creative Associates International is an Equal Opportunity Employer. Women and Minorities are encouraged to apply. AA/V/D.
Creative Associates International, Inc. - 2 years ago