GENERAL SUMMARY OF DUTIES - The
HIM Document Imaging Technician II is responsible for efficiently and accurately prepping, indexing and quality checking documents into the Horizon Patient Folder (HPF) document imaging system.
DUTIES INCLUDE BUT ARE NOT LIMITED TO:
- Ensures that all discharged records are received from the facilities for document imaging.
- Prepares medical record documents prior to scanning, according to policies and procedures which includes, but is not limited to:
- remove staples
- repair tears
- remove duplicate copies
- remove electronically fed documents with no handwriting on them
- appropriately placing leader sheets
- placing like forms in reverse chronological order
- ensure patient identifiers are present on all pages including front and back
- ensure all documents belong to the same patient/accountIndexes each medical record document in the HPF system which includes, but is not limited to: verifies that images are correct and legible
- ensures that each scanned document is associated to the appropriate patient
- ensures that each scanned document is associated to the appropriate patient account
- ensures that each scanned document is associated to the appropriate document typeScans documents according to policies and procedures on an "as-needed" basis as directed by the HIM
- Document Imaging Manager or their designee.
- Responsible for the accuracy of the legal medical record through the proper assignment of documents to the electronic record having a direct impact on patient care
- Maintains or exceeds established quality standards
- Maintains or exceeds the following productivity standards:
- Prepping: To be determined
- Indexing: 1600 images/hour (800 paper pages/hour)
- Monitors imaging system daily for scanning errors and/or requests
- Participates at regular intervals in quality scanning audits as designated by HSC and/or HIM Document
- Imaging leadership
- Practice and adhere to the "Code of Conduct" philosophy and the "Mission and Value Statement"
- Other duties as assigned
KNOWLEDGE, SKILLS & ABILITIES
- Technical Skills - ability to apply, review, and educate on equipment and processes
- Organization - establishing courses of action to ensure that work is completed efficiently;
proactively prioritizes assignments and keen ability to multi-task
- Communication - communicates clearly, proactively and concisely with all key stakeholders
- Critical Thinking - actively and skillfully conceptualizing, applying, analyzing, synthesizing or evaluating information gathered from, or generated by, observation, experience, reflection, reasoning or communication as a guide to belief and action
- Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
- Policies & Procedures - articulates knowledge and understanding of organizational P&Ps
- PC skills -demonstrates proficiency in keyboard operations, Microsoft Office applications and others as required
- Work Independently -is self-supporting; not needing to rely on others to complete a job
- Quality Orientation -accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time
- High school diploma or equivalency
OU Medicine is the collaboration among OU Medical Center, The Children's Hospital, OU Medical Center Edmond, OU Physicians, OU...