Cincinnati Children’s Hospital Medical Center ranks third in the nation among all Honor Roll hospitals in
U.S. News and World Report’s
Best Children’s Hospitals ranking
The Health Information Management Temporary will assist in review, research, and respond to requests for the disclosure of medical records containing protected health information (PHI) according to State and Federal laws, including HIPAA and in accordance with any judicial or administrative proceedings.
MAJOR DUTIES AND RESPONSIBILITIES:
Promote positive internal and external customer relations through prompt and courteous telephone and personal service. Work with the requestor to facilitate the processing of his/her request in a suitable timeframe according to established departmental standards. Provide timely feedback to requestors regarding the status of all requests (valid and non-valid).
Develop and maintain strong effective working relationships with medical center staff in order to facilitate obtaining medical record documentation from decentralized “shadow” medical records.
Disclosure of Protected Health Information (PHI)
Review each component of an authorization to release medical records to ensure it meets HIPAA requirements. Coordinate the routine and non-routine disclosure of copies of medical records by request date (first in/first out)
to patients, families, insurance companies, third party payers, attorneys, etc. according to hospital policies and federal/state regulations. Process requests in an accurate and timely manner consistent with established department standards.
Continuously follow up on requests placed “on hold” to meet turn-around time requirements. Perform follow up on the “Pre-paid” list to ensure timely release of information. Scan x-ray films into the Radiology Digitizer, and upload images into the PACS Computer application.
Utilize knowledge of electronic health record (EHR) maintained at the hospital to coordinate the disclosure of medical record copies of decentralized systems and clinical departments within the medical center. Differentiate between the types and content of patient health records (such as paper-based, electronic health records, personal health records, etc.)
Assist patient/families/legal guardians with accounting of disclosure requests and requests for amendment, correction, or restriction to PHI.
Accurately track, via computer, all requests for copies of medical records and subsequent communication related to requests. Accurately, and in a timely manner, enter data into the EPIC/HIM ROI module utilized for tracking all requests for copies of medical records.
Assist in problem resolution regarding issues with disclosing protected health information out of multiple electronic systems..
Maneuver through a variety of documentation systems throughout the medical center for the purpose of obtaining information for disclosure.
Serve as a Resource
Serve as a resource to customers regarding disclosure rules and policies. Maintain currency in the field through continuing education, literature, and seminars. Implement this knowledge into daily processes. Function as a team member in the Release of Information area in relation to improvement processes, performing new procedures, collecting data and providing input to department discussions. Participate in project management for performance improvement teams, departmental planning sessions, as well as other organizational meetings as requested.
Associate Degree in Health Information Management
Credentialed as Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA).
Cincinnati Children's Hospital Medical Center has a special place in its heart for kids -- and vice versa. The pediatric health care...