Administrative Manager
George Washington University - Alexandria, VA

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Minimum Qualifications:
Bachelor’s degree in an appropriate area of specialization plus four (4) years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Desired Qualifications:
Highly developed communication and interpersonal skills.

Ability to multi-task, prioritize, problem solve, work with minimal direction, manage competing priorities and assignments is preferred.

Attentive to detail, high level of accuracy, effective time-management, planning, and organization skills desired.

Some supervisory experience. Computer savvy and be able to easily learn new software packages.

Experience in business management, including budget planning and administration is highly desired.

Special Instructions to Applicants:
Salary Range: Low to High $40s, depending on experience.

Job Duties

Function:
Administrative/Managerial

a. Serves as administrator for Art Therapy Program and Director in supervising office, financial, and procedural support.
b. Provides for clerical and office services for the Program.
c. Independently creates innovative, effective methods of operation to improve functionality and efficiency.
d. Strategizes methods of bringing programmatic goals to fruition.
e. Establishes, with Director approval, internal administrative procedures and controls.
f. Ensures efficient operation & maintenance of the office on a daily basis.
g. Serves as liaison to other GW departments regarding administrative, financial, academic, research, and technological matters.
h. Manages Program and Clinic calendar, listservs, and databases.

Function:
Accounting

a. Estimates, analyzes, and tracks projected expenses and develops departmental budget proposal, both on a short and long range basis.
b. Manages monthly budgets for: operating, endowment funds, reimbursements, research grants, start-up funds, Clinic income & expenditures, and petty cash.
c. Reports to Director to reconcile all accounts.
d. Recommends supply and equipment purchases, office and art supply expenses; controls inventory and reconciles accounts.
e. Manages procurement of all office supplies, equipment, furniture and art supplies

Function:
Technology and Web

a. Provides computer and technical assistance to faculty and students; serves as department liaison for outside IT support.
b. Reviews and updates website, blog, Facebook page and explores additional social networking options for Program
c. Supports faculty with utilizing computer teaching systems (i.e., Powerpoint, Blackboard)

Function:
Scheduling

a. Obtains class schedule changes from Director and communicates final schedules to registrar, AGEC scheduling, students and faculty.
b. Monitors course registrations and resolves problems with student registrations and billing as needed.
c. Evaluates course registration trends over time and proposes changes to the course offerings, marketing plan, or other aspects of the Program as needed.
d. Schedules intake sessions for Clinic clients.

Function:
Marketing and Recruitment

a. Be the GW Art Therapy first point of contact for marketing and recruitment.
b. Disperses information to individuals interested in the Program via email, phone, individual meetings, or sets up round table information sessions.
c. Creates and edits copy for print materials.

Function:
Event Coordination

a. Makes administrative and logistical arrangements for meetings and events—orientations, interviews, graduation ceremonies, workshops, colloquia, faculty meetings, faculty retreats, gallery openings, alumni gatherings, other scheduled events.

Function:
Supervising Federal Work-study students—up to 5 per year

Function:
Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

George Washington University - 17 months ago - save job - block
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