Administrative Support Specialist
North Carolina State University - Raleigh, NC

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The CAAE provides (i) water quality research information needed by water resource managers and policy makers to optimize protection of human health and aquatic life; (ii) analytical support for many researchers and their students, as the only state-certified laboratory of its kind in the UNC system; (iii) training and support for young scientists at NCSU across the salinity gradient from freshwater to estuarine and marine ecosystems; and (iv) a unique program in hands-on environmental education for secondary and high school students and their teachers aboard the CAAE’€™s ship RV Humphries, the only U.S. Coast Guard-certified oceanographic research vessel at NCSU , and one of only three in the UNC system. Through this four-pronged approach, the CAAE addresses a need identified by environmental and health agencies, municipalities, and Business North Carolina to strengthen protection of our state’s surface waters for continued sustainable economic development.

Essential Job Duties

Monitor grants and appropriations: budget allocations, budget control (approve all expenditures), project future costs, estimate availability of funds to needs of projects, salary distribution, budget reporting, preparation of financial statements, and ensure adherence to cost accounting standards. Accounts payable and receivable.

Other Work/Responsibilities

Accuracy required in work. Complete accuracy is required in this position to ensure that all policies, procedures and guidelines are met in accordance with NCSU , CALS and granting agencies. Visual attention, mental concentration and manipulative skills. All work in this position requires visual attention to forms, invoices, etc., and for computer use. Mental concentration is essential as are manipulative skills for problem solving, budgeting and monitoring of budgeting matters.

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Departmental Required Skills

Excellent computer skills; Proficiency in MS Excel, MS Word; familiarity with general office machines (fax, copier, printers).

Accounting experience required.

Preferred Experience, Skills, Training/Education

High school graduate; some college preferred. A minimum of 3 years accounting experience preferred. Experience in grant management is preferred.

Familiarity with NCSU Peoplesoft financials and human resources.

Experience in university accounting practices, and preferably College of Agriculture and Life Sciences policies and procedures.

Required License or Certification

Valid NC Driver’s License required.

Special Instructions

Resume and list of three references required.

This is a .75FTE (30 hours per week) position.

Full salary range for Administrative Support Specialist Band is: $24,381 – $47,446

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