Answer inquiries and obtain information for general public, customers, visitors, and other interested parties. Provide information regarding activities conducted at establishments, location of departments, offices, and employees within the organization.
Operate telephone to answer, screen and forward calls; providing information, taking messages and scheduling appointments
Prepare itemized bills, insurance forms, complete month end paperwork and process Beautician check requests
Monitor and communicate safety notifications to staff according to policy
Receive and record payments
Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets and other documents
Greet persons entering establishment, determine nature and purpose of visit and direct or escort them to specific destinations
Show potential residents and families available apartments
File and maintain records, including admitting and discharging Residents on the computer system, updating Resident status (weekly), transmitting information or documents to Residents and/or families using computer, mail, hand delivery, or fax machine
Analyze data to determine answers to questions from customers or members of the public
Provide information about establishment such as location of departments or offices, employees within the organization or services provided
Collect, sort, distribute and prepare mail, messages, fax and courier deliveries
Prepare and distribute evaluations and physicals monthly
Process and prepare correspondence; assemble packets and other tasks
Schedule space and equipment for special programs and prepare lists of participants
Assist staff with petty cash in/out and reconcile all pretty cash on a monthly basis
Sell stamps to residents and meal tickets to employees
Order office supplies and distribute as applicable
Schedule appointments and maintain appointment calendars
Distribute pay check stubs biweekly
Performs other miscellaneous administrative duties as assigned
High School Graduate or General Education Degree (GED), one to two years related office administrative experience required.
Microsoft Office experience and 10 Key experience required.
Previous office administrative experience preferred.