Secretary III (424200)
Arkansas Children's Hospital - Little Rock, AR

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Serves a lead clerical staff member in coordinating departmental or physician office operations. Responsible for the document preparation, information management, and administrative scheduling. May be assigned special projects and/or direct work assignments of other clerical staff.

Job Duties

Documentation Preparation and Management

  • Prepares reports, manuscripts and/or correspondence. • Reproduces reports, journal articles, and other material as required by assigned activities. • Organizes and maintain electronic and hard copy files and records. • Utilizes computer software tools to manage documents and information as required by assigned activities. ,,h Responsible for the maintenance of Departmental Personnel files.

  • Schedules appointments and/or meetings as instructed. • Prioritizes daily, weekly, monthly, and annual activities to meet deadlines. • Coordinates departmental calendar and integrate schedules as required by assigned activities. • Coordinates travel arrangements according to supervisory instructions.
Office Management

Provides continual coverage for assigned phone lines daily, transfers calls and records messages as instructed. Routes reports, correspondence and other material via interdepartmental and other mail delivery services. • Orders materials and requisitions services as needed. • Requisitions stock and non-stock items as needed with authorized approvals within prescribed deadlines. • Operates and maintains office equipment according to hospital policy and procedures.

Special Projects

ƒá Requisitions supplies to ensure that delivery is made within specified guidelines. Serves as the Department Statistician ,,h Serves as the Department Safety Coordinator ,,h Serves as the Departments Database Manager • Requisitions supplies to ensure that delivery is made within specified guidelines • Responsible for Patient billing, processing, coding, and corrections for patient billing for department ,,h Maintains all A/P invoices for the department. ,,h Responsible for the maintenance logs for the helicopters. ,,h Responsible for renewing the ambulance and air ambulance licenses. ,,h Respsonible for travel request and reimbursment submissions. ,,h Responsible for payroll corrections for Drivers and Dispatchers and the maintenance of the Pay Reports. ,,h Assists in Dispatch when needed. ,,h Works in conjunction with RN and RT Coordinators as needed for special projects/reports. ,,h Other Dutes as assigned

Serves as Lead on Departmental Activities

  • Participates in the interview and hiring process as requested. • Provides instruction and orientation to clerical personnel as required. • Provides input on employee performance based on assigned responsibilities. h Assists Director with disciplinary procedures in a discreet manner as required.
Online Application

Arkansas Children's Hospital - 3 years ago - save job - block
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About this company
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As the only pediatric medical center in the state, Arkansas Children's Hospital (ACH) serves the youngest Razorbacks from birth to age...