Executive Assistant
BKD LLP - Missouri

This job posting is no longer available on BKD LLP. Find similar jobs: Executive Assistant jobs - BKD jobs

Take your career to the next level at a national CPA and advisory firm. At BKD, we offer the resources you need to go as far as your talent will take you. Build your skills focusing on specific industries and service areas while delivering unmatched client service to high-profile companies and organizations. Take a closer look at BKD, a stable, growing firm that offers you competitive compensation, People First benefits and paid time off.

Work with great people and experience rewarding career opportunities. Our approximately 2,100 CPAs, advisors and dedicated staff serve clients in 50 states and internationally.

Position Available – February 1, 2013

POSITION SUMMARY

The Executive Assistant is responsible for providing assistance to the CEO, COO, Professional Practices Partner (PPP) and General Counsel of the firm. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will work independently with little or no supervision. A successful candidate will be exceedingly well organized, detail oriented and flexible.

Requirements of this position include the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism. Confidentiality is crucial to this role and candidate must be able to maintain and protect confidential matters. Expert-level written and verbal communication skills along with strong intuitive thinking and decision-making abilities are equally important.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Managing calendars of CEO, COO, PPP and General Counsel; Reviewing calendars in advance to prepare executives for upcoming meetings.

Managing corporate plane schedule and communicating with pilots on a routine basis; Booking flights, hotels and transportation around the world.

Reviewing invoices for accuracy and submitting for payment

Compiling and maintaining firm information for insurance reporting.

Registering executives for webinars and setting up conference rooms.

Outstanding communication and interpersonal skills, in particular, strong verbal and written communication skills. Ability to handle sensitive situations and confidential information with discretion. Demonstrated poise, tact, diplomacy and good judgment. Exceptional attention to detail and accuracy.

Client service orientation and ability to work effectively with internal and external clients; Follow policies and procedures; Completes administrative tasks correctly and on time, demonstrating effective time management skills and ability to prioritize work load; Supports BKD’s goals and values by demonstrating a professional demeanor.

Follows instructions and responds to management direction; Takes responsibility for own actions; Volunteers readily; Exhibits sound and accurate judgment; Applies feedback to improve performance; Monitors own work to ensure quality; Shows initiative by working independently.

Proficient with Microsoft Office 2010 (Word, Excel, Outlook).

Scheduling conference calls with high-level executives.

Hosting Governing Board and Regional Managing Partner meetings (ordering food, set-up, clean-up, etc.)

Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Required Skills

Required Experience

EDUCATION, EXPERIENCE & CERTIFICATION REQUIREMENTS

Education

Bachelor’s degree (HR, business or analytical field preferred) preferred.

Experience

3-5 years’ comprehensive executive assistant experience required. Public accounting experience a plus.

OTHER PHYSICAL AND/OR SPECIAL REQUIREMENTS:
Working on computer for long periods of time (up to four hours)

Sitting for long periods of time (up to four hours)

Some air and car travel required (to practice offices and/or conferences, events)

Experience the BKD difference for yourself. For more information about our firm locations, visit bkd.com. BKD, LLP is an equal opportunity employer with policies designed to ensure equal opportunities in recruitment, employment, promotion, compensation, training and development without regard to race, color, sex, sexual orientation, age, religion or creed, disability, national origin or any other protected status.

A job description does not list the entire job duties a supervisor or manager may occasionally ask an employee to perform. An employee’s evaluation is based, in part, upon their performance of tasks listed and other duties that may be assigned. Management reserves the right to revise the job description from time to time. This job description is not a contract of employment, and either the employee or the employer may terminate the job at any time for any reason. Individual will be required to perform the essential functions of this position, with or without reasonable accommodation.

We are an Equal Opportunity/Affirmative Action Employer.

BKD LLP - 23 months ago - save job - copy to clipboard