Gift Coordinator, #S03850
Montgomery College - Maryland

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Montgomery College

This is an opportunity to empower students to change their lives and enrich our community.

Montgomery College has endless possibilities!

Montgomery College is a dynamic, diverse institution, with students from over 170 countries, located in a diverse county of nearly one million residents. Montgomery College is committed to equal opportunity.

Job Title:
Gift Coordinator

Position #:




Location: 40 West Gude, Rockville, Maryland

Salary: $22.24 - $30.02 per hour

Online applications must be received by Monday, March 25, 2013.

Montgomery College, Foundation Finance Office, has need for a full time Gift Coordinator, position #S03850 in Rockville, Maryland. Work schedule is Monday through Friday, 8:30 a.m. – 5:00 p.m., and will include occasional evening and weekend hours.

Job Summary

: Under supervision and/or direction, responsible for the processing of approximately $3 - $4 million in gifts annually, donor acknowledgment, biographical updates and the payment of Montgomery College Foundation expenses. Work consists of preparation and processing of information including the performance of technical and support activities that result in providing a service to Montgomery College donors. Duties encompass a variety of processes and methods and the incumbent is expected to perform under minimal supervision and act independently within the scope of normal duties and responsibilities.

Functions may include but are not limited to:
Processes gifts, pledge payments, matching gifts, tribute gifts, online gifts, non-cash donations and auction payments. Assures that all acknowledgements are prepared and mailed in a timely manner.

Enters and maintains current donors' biographical data including but not limited to: names, addresses, phone, email, spouses and other family members' information, employment history, etc. Assures that all corresponding links in the database are updated and maintained as gifts are processed. Conducts online research using Alumni finder, Social Security Death Index, Property Search and other internet resources to find additional information about donors.

Processes weekly gift interface between Banner Advancement and Banner Finance. Makes bank deposits weekly.

Maintains checkbook, preparing all checks and gathering appropriate backup documentation to legitimize expenditures.

Prepares and sends all required IRS forms including Form 1099, 1098, 8282 and 8283, to appropriate vendors and donors, while preparing Form 1096 notifying IRS of same.

Advises faculty, staff and administrators on policies and procedures for accessing funds.

Processes expenditure requests including transfer scholarships, emergency requests and student purchases for books and/or supplies from appropriate fund.

Responsible for document imaging of gift agreements, gift transmittals, checks and all documents associated with gift processing.

Provides administrative support to the Director of Foundation Finance including opening mail and ordering supplies for the department, filing, creating folders and binders and preparing documents for archiving.


Required Qualifications:
Associate's degree in management, business, finance, information technology or a related field.

Minimum of three years experience in gift processing and/or donor research.

Thorough knowledge of the principles and techniques of gift processing and finance.

Proficiency with Microsoft Office Suite software, specifically Word and Excel.

Ability to handle donor information with confidentiality, work independently and under pressure maintaining attention to detail while meeting competing and inflexible deadlines.

Excellent organizational skills and the ability to multi-task, overseeing multiple projects simultaneously while meeting concrete deadlines.

Ability to apply great attention to detail and perform hands-on with a high level of accuracy using critical problem solving skills and a high degree of independence.

Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship.

Preferred Qualifications:
Bachelor's degree or higher in related field.

Proficiency with Banner software.

Proficiency with Raiser's Edge software.

Proficiency with donor and alumni tracking software.

Proficiency with Microsoft Access.

Application Process


Online applications must be received by

Monday, March 25, 2013


The application process includes 10 steps.

Step 10 is a Summary of your information. You can update and edit information up to the closing date for the receipt of applications for a specific job announcement.

For consideration, you must:
1. include dates of employment in your application or attachment;

2. complete a set of pre-screening questions (Step 4);

3. e-sign your application (Step 9)

As a condition of employment, the following are required at the time of hire


Completion of a background check.

Participation in a retirement plan

Submission of an official transcript of an earned degree.

Note: This recruitment effort can take 6-12 weeks (from the deadline date) to fill.

Montgomery College is a tobacco-free workplace.

For disability related accommodations please call 240-567-5353 or send an email to:

at least

two weeks

in advance.


Gift & Donor Development

Primary Location



VP of Advancement



Job Posting

Mar 5, 2013, 1:34:00 PM

Unposting Date

Mar 25, 2013, 12:34:00 PM

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