SUNY Downstate Medical Center - Brooklyn, NY

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Collaborate with Library leadership in the development, review, and allocation of the Library’s annual budget. Assess, redesign, and implement systems to effect cost-effective use of resources and timely reporting to Library leadership; assist in developing and issuing financial policies and procedures to ensure that members of staff are knowledgeable of Library, DMC, and SUNY rules and regulations governing the use and reporting of financial resources. Work with Library staff to coordinate the development and processing of purchase orders and follow through with Contracts and Procurement and vendors, as appropriate, to obtain books, journals, other supplies and equipment for the entire department. Coordinate and manage the processing of payments. Manage HR functions for the entire Library’s staff of 28. Work with recruiting units to prepare and produce documentation to initiate recruitment, including personnel requisitions, letters of justification, and position descriptions; communicate with the Department of Human Resources and the Office of Diversity and Affirmative Action to expedite search, selection, and appointment processes. Assist in the preparation and review of transactions to effect various personnel processes, including employee performance programs and evaluations, permanence and continuing appointments, leaves, and separations, ensuring compliance with applicable contractual requirements. Monitor income, expenses, and issues associated with the printing and photocopy services provided by the Library; manage related accounts, and provide financial reports as required. Work with the endowment development funds and The Library Giving Tree promotion. Includes prepare communication for and with donors, solicit funds and develop campaigns in coordination with Institutional Advancement and the at the direction of the Director of Libraries DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION

REQUIRED: Bachelor’s degree in Public, Business, or Academic Administration or a related discipline; at least 5 years of progressive academic administrative experience, including management of HR and budget functions. Demonstrated ability to create spreadsheets using pivot tables and charts, and databases using File Maker Pro 12. Excellent oral and written communication skills. PREFERRED: An MBA with 2-3 years of current related experience.

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The Research Foundation of State University of New York (The Research Foundation) collects and administers research and education grants...