Property Administrator, Multi-Tenant PM, Chicago Area
Cole Capital Advisors - Oak Brook, IL

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This Assistant Property Manager would work as a team member supporting the Multi-Tenant division through the following responsibilities:
  • Assist Regional Property Managers in answering phones and mail processing
  • Initial point of contact for vendor and tenant inquiries
  • Oversee accounts payable in the portfolio(s)
  • Assist, monitor and oversee accounts receivable and collection.
  • Assist in completion of paperwork for new property and tenant set ups (including utility and address changes)
  • Maintain tenant correspondence and property management files
  • Assemble packages for tenant rent relief and assignments
  • Effectively abstract and manage commercial real estate leases
  • Track and monitor critical lease dates
  • Assist Regional Property Manager(s) in preparation of monthly and quarterly management report.
  • Assist Regional Property Manager(s) with quarterly and/or annual CAM billings and tax billings as applicable.
  • Assist Regional Property Manager(s) in researching and following up with CAM disputes with tenants.
  • Assist Regional Property Manager(s) with budgets
  • Invoice tenants for rental, other charges and CPI increases
  • Collect tenant sales and assist in reviewing reports and initiate invoices for percentage rents if applicable
  • Complete paperwork for changes in tenants rent and extra charges
  • Prepare monthly tenant billings
  • Process and code invoices for payment in AVID system
  • Travel to properties to troubleshoot any issues
  • Interface with tenants, vendors, and 3rd party managers
  • Operations duties and other administrative duties as assigned
CANDIDATE PROFILE
  • 3+ years of commercial real estate administrative experience
  • Experience using MRI/ Accounting software a plus
  • Demonstrated excellent customer service skills and strong interpersonal skills.
  • Ability to manage multiple priorities in a deadline driven environment.
  • Must possess attention to detail and accuracy
  • Bachelor’s degree or equivalent industry experience
  • Proficient in MS Office Suite: Excel, Word, Outlook
COMPENSATION

We will offer a competitive package based on experience and qualifications.

Cole Capital Advisors - 2 years ago - save job