Legal Assistant II (advisory spec only)
City of Saint Paul, MN - Saint Paul, MN

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THIS IS AN UNCLASSIFIED POSITION. THIS CLASS SPECIFICATION IS FOR ADVISORY PURPOSES. THIS POSITION IS NOT COVERED UNDER ANY PROVISIONS OF THE CIVIL SERVICE RULES.

• Assist in completion of development and implementation of the Criminal Division’s new eCharging system. Provide ongoing updates to eCharging system.
• Train attorneys and other legal support staff in utilization of eCharging.
• Process formal criminal complaints by utilization of the eCharging system.
• Process, prepare and/or draft various legal forms and documents such as initial violation letters, formal complaints, warrants, notices, orders, motions, subpoenas, and other correspondence.
• Prepare and organize case files for hearings, conferences, and trials. Creates and manages case files on criminal cases.
• Perform work to provide a variety of moderately-complex to complex legal assistance services to attorneys in criminal prosecution.
• Performs other related duties and responsibilities as required.

Requirements:

A Bachelor's Degree and Paralegal Certification from an accredited program, and two years of experience as a Legal Assistant I or equivalent. Continued employment as a Legal Assistant II is contingent upon maintaining the Paralegal Certification.

1. Demonstrates an intermediate ability to understand the principles, terms and procedures including criminal law contained in federal and state statutes, municipal ordinances, and court rules governing criminal and civil procedures and evidence. Demonstrates an ability to apply this understanding to identify and resolve problems associated with the work.
2. Demonstrates an intermediate ability to understand the principles, terms and procedures involved in criminal prosecution. Demonstrates an ability to apply this understanding in the court system and judicial process.
3. Demonstrates an intermediate understanding and proficiency of job-required software applications, the internet, and department-specific software, and an ability to apply this understanding in completing daily assignments.
4. Demonstrates an intermediate ability to prepare clear and concise reports, review documents and/or case files, and make initial determinations or recommendations on possible case outcomes or strategies.
5. Demonstrates an ability to identify basic to more complex risk and liability issues, resolve routine issues, and refer more complex issues to managerial personnel.
6. Demonstrates an understanding of the priorities, goals, and objectives of the department. Demonstrates an understanding of the departmental mission and vision and how to apply this understanding in daily work.
7. Demonstrates an ability to independently initiate, plan and coordinate multiple projects ranging from the routine to the complex. Demonstrates an ability to independently prioritize one’s own work and the work of others.
8. Demonstrates an ability to gather, analyze, and interpret complex information including legal resources, follow complex instructions, and effectively resolve challenges associated with the work.
9. Demonstrates an ability to conduct work flow analysis and
identify and use appropriate materials, methods, and resources necessary to complete the assignments associated with the work of an assigned department.
10. Demonstrates an ability to plan, coordinate, monitor, and manage projects and meet deadlines. Demonstrates an ability to develop factors for measuring project success in assigned area of responsibility.
11. Demonstrates an ability to be flexible and adaptable to changes in work assignments
12. Demonstrates an intermediate ability to effectively listen, speak, write, and interact tactfully in a work group or with the public. Demonstrates an ability to produce effective and readable legal reports, documents, and correspondence.
13. Demonstrates verbal and written ability to work collaboratively with citizens, vendors, and City departmental staff. Demonstrates an ability to consistently follow complex oral and written instructions from supervisors or departmental staff.
14. Demonstrates an ability to coordinate and develop positive working relationships and an ability to influence internal and external customers.
15. Demonstrates an ability to foster two-way communication and to listen and be open to others views or suggestions.
16. Demonstrates an ability to provide clear, sufficient, and timely information.
17. Demonstrates effective work group leadership and teamwork by being self-directed and motivated, willingly accepting of assignments, regularly meeting deadlines, and supporting department projects and programs.
18. Demonstrates an ability to make decisions independently and as a part of the group decision-making process.
19. Demonstrates an ability to work independently, in a team, or across functional areas. Demonstrates an ability to support the efforts of the department and the City by communicating and coordinating with internal staff and team members to effectively prioritize assigned tasks.
20. Demonstrates an ability to create and maintain a positive working environment by understanding team member capabilities and interests, sharing expertise, and developing a trusting work relationship.
21. Demonstrates team leadership by understanding specific roles, the work responsibilities of others, and modeling appropriate team behavior. Demonstrates an ability to guide others in assigned tasks.
22. Demonstrates a commitment and an ability to assist in identifying customer needs and to continuously improve customer service.
23. Demonstrates an advanced ability to respond to routine to difficult requests from internal and external customers, resolving issues as they arise.
24. Demonstrates an ability to promote customer service excellence by recognizing and implementing effective customer service delivery strategies and improvements to standards, and by encouraging staff to meet and exceed the standards.
25. Demonstrates an ability to assist upper-level management in identifying customer service needs and establishing customer service standards by raising legitimate concerns.
26. Knowledge of eCharging a plus.

By Closing Date, you MUST:

To be considered for this position, please submit a resume and list of three references by February 28, 2013 to: Laura Pietan, Deputy City Attorney, 500 City Hall, 15 W. Kellogg Blvd. Saint Paul, MN 55102.

The Deputy City Attorney for the Criminal Division will select those to be interviewed after a review of resumes.

Selection Process Information:

Additional Applicant Information

The City of Saint Paul is an Equal Opportunity Affirmative Action Employer. Therefore we encourage applications from all individuals including persons with disabilities, persons of color, and women.

The information you supply will be used to assess your qualifications for this position; to distinguish you from other applicants; and to contact you for an interview. The following information will be considered private data pursuant to the Minnesota Government Data Practices Act: your name, home/work/email address, and home phone number. If you are considered a finalist for an employment vacancy, your name, education, training, and previous work experience will become public data. Private data is available only to you and to other persons in the City who have a bona fide need for the data. Upon court order, data may be disclosed in legal proceedings. Public data is available to anyone requesting it and consists of all data not designated in this notice as private.

Veteran’s Preference: If you are a veteran as defined by the State of Minnesota and wish to claim veteran’s preference, submit a copy of your military form DD214 at time of application. You must provide a copy of the DD214 to attain veteran’s preference.

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