JOB DESCRIPTION Assistant Property Manager • Assist in supervising daily on-site management and operations for multiple properties, owned by third-parties. • Position reports to the Senior Property Manager. Property Operations Responsibilities • In coordination with the Senior Property Manager, assist in developing annual business plan including operating budget and capital budget for each property under management. • Manage the propertys expenses within budget. • Assist in preparing specifications and supervise the bidding of service contracts for each property. • Review monthly financial reports and communicate with corporate accounting. • Prepare monthly property management report for submission to ownership. • Coordinate with the Director of Lease Administration the billing and collecting of tenant rents. • Assist with the preparation and timely delivery of all other reports required and requested by clients and/or corporate offices. • Approve and code all bills prior to submittal to Senior Property Manager for payment and administer petty cash. • Generate and distribute tenant activity notice reports. • Physically inspect each property on a pre-determined frequency to ensure the propertys common area cleanliness, cleanliness of vacancies and to maximize curb appeal. • Ensure that after-hours property inspection and lighting inspection performed monthly. • Assist in coordinating the construction management process for tenant finish-out work, in accordance with the lease agreement. • Assist in performing year-end reconciliation of tenant operating expense billings and initiate the proper credit or debit; follow up to ensure collection of all year-end excess billings. • Assist in performing mid-year reforecast of tenant operating expense billings and adjust tenant billings as necessary for the balance of the year. • Establish and maintain a positive relationship between tenants, Woodmont management and tenants corporate office. • Enforce rules and regulations regarding on going programs and lease violations. • Proactively handle and respond to tenant calls, concerns and complaints. • Coordinate with the Director of Lease Administration to ensure that proper and current certificates of insurance are maintained by tenants, contractors and vendors. • Coordinate with the Director of Lease Administration to ensure that tenants are maintaining their HVAC units in accordance with their lease agreement. • Coordinate with the Director of Lease Administration to ensure that applicable tenants are submitting sales reports timely and that the proper percentage rents are being billed and collected. Leasing Responsibilities • Coordinate with the Leasing Department on new tenant move-ins, lease terminations. • Communicate with Leasing Department on tenant renewals. • Assist leasing department with site-visit presentations for all prospective tenants. Other • Work closely with all departments to achieve Woodmonts expectations and goals. • Other duties as assigned.
Working knowledge of Microsoft OfficeMS PowerPointExcelPhoto ShopAdobe AcrobatSkylineSocial Media Communications
CareerBuilder - 11 months ago
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