Administrative Assistant (42001)
State of South Carolina - Cherokee County, SC

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Under general supervision, provides a variety of complex administrative, clerical, technical and support duties for Construction Field Office. Serves as office manager for Construction Field Office. Maintains and monitors all documentation for construction projects to ensure compliance, organization and completeness. Updates Road Condition Spreadsheet weekly. Schedules, invites appropriate parties and keeps minutes to all Construction-related meetings. Prepares, monitors and maintains all DBE paperwork ensuring accuracy and completeness. Certifies contractor payrolls and compares to Davis Bacon wage decisions and field interviews, notifying contractor of any discrepancies. Enters data gathered by field personnel into appropriate forms. Prepares various letters and memos on behalf of the RCE. Records consultant’s time worked and verifies invoices. Submits and monitors material certifications. Assists in project closeout. Serves as Human Resources liaison. Ensures all personnel documentation is maintained properly. Explains benefits, retirement and other Departmental personnel policies and procedures. Orients new personnel on Departmental policies, insurance, payroll, paperwork and general safety. Serves as Time Administrator for Construction Field Office. Checks time and charge codes for accuracy for each employee. Monitors requests for leave. Enters shift differential when required. Monitors missing time and time collisions and resolves issues as they arise. Serves as Procurement liaison for Construction Field Office. Maintains credit card for office and reconciles monthly credit card statements to ensure records are accurate and complete for yearly audit. Prepares Departmental transfers for credit card purchases. Purchases supplies for Construction Field Office through various vendors and Supply Depot. Creates shopping carts in SCEIS for purchases and payments. Serves as the primary point of contact between the Construction Field Office and the general public. Acts as Department’s representative to the public, other agencies, local officials and other SCDOT personnel when they call or visit the office. Assists the public in filing damage claims when they have experienced damages to their property as a result of one of our projects. Coordinates all incoming mail to include independently reviewing, distributing and sorting in order of importance. Prepares charge memorandums for damages to cable barrier and guardrail as necessary. Prepares the monthly mileage report for vehicles. Collects vehicle trip logs and checks to make sure all of the information is correct including charge codes for projects. Maintains fuel reports and obtains receipts for fuel purchased at outside sources. Enters vehicle mileage information into Entire Connection (STARS) for all vehicles. Prepares and submits Fuel Exception Report monthly. Performs other job-related duties as necessary.

Minimum and Additional Requirements:

A high school diploma and four (4) years experience that is directly related to the area of employment or an approved acceptable equivalence in accordance with State HR regulations.

A valid motor vehicle operator's license is required.

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