Accounting Technician 3 (Payroll Technician)
Transportation-Central Services - Salem, OR

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Position Summary

ODOT13-0491OC - Salem

The purpose of this position is to complete a broad variety of payroll related activities and provide payroll assistance to employees and managers of the agency.

This position takes a key role in monitoring, interpreting, documenting and inputting payroll policies, practices and procedures. The services provided include consultation/computation concerning pay, benefits, taxes, and other payroll related information. Calculations of pay are completed, authorized deductions withheld, safeguarding & no disclosure of private information, and accurate and timely pay delivered.

Work in a fast paced environment with a high number of incoming calls, emails, etc.

Occasional overtime work may be necessary, including evenings and weekends.

Occasional adjustments of work schedule to meet customer service needs

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur in this unit or location.

This position is represented by the Service Employees International Union (SEIU/OPEU).

Must have and maintain a valid driver's license and an acceptable driving record.

Instructions - Minimum Qualifications

The 'Work Experience' and/or 'Education' sections of your application must clearly describe how you meet the qualifications for this position as listed below; you must also answer supplemental questions.

A resume' or position description will not be accepted in lieu of a completed application. Incomplete or late applications will not be considered.

Minimum Qualifications :

Three years of technical support accounting experience. Two years of the experience must include: a) coding transactions and checking them for propriety, b) balancing, and c) resolving discrepancies in computer edits;

OR

At least 90 quarter (60 semester) credit hours from an accredited college, university, or vocational-technical school that includes 12 quarter (9 semester) hours in accounting.

Training or experience must include operating a ten-key calculator by touch and using a computer to enter, update, or retrieve information.

To receive credit for required courses, submit a photocopy of transcripts.

Criminal Background and additional pre-employment check(s) as required for the position will be conducted on final candidates (could include Driver License, LEDS, and/or Education Verification).

Veteran's Points :

Honorable or General 'Character of Service' showing on a DD214 or DD215 attached to your application - 5 Points

Honorable or General 'Character of Service' showing on a DD214 or DD215 and a 'Certificate of Civil Service' preference letter attached to your application - 10 Points

Questions?

For questions about the job announcement, call 503-731-8389.

For technical help with online application, call 1-877-204-4442.

Application Help: http://www.oregon.gov/ODOT/CS/HR/jobs/Application_Help.pdf

Position Duties

Provide technical assistance on payroll related issues. This involves daily telephone contact with individuals to clarify information, analyze and resolve discrepancies or explain agency accounting policies/procedures.

Interpret federal and state laws, rules, policies and procedures, union contracts, benefits and provide information, advice, and direction to employees, bargaining unit/vendors, Personnel Office (reciprocal), OSPS System Users, and the Public Sector, and counseling with DAS Central Payroll staff.

Explain insurance options to new hires and changes to employees during open enrollment each year. Coordinate and process annual open enrollment for insurance and charitable contributions.

Process all voluntary deduction requests for new employees, terminations, leave without pay, and other status changes.

Audit, and input employee insurance forms into PEBB Benefits system. Answer employee questions and communicate with employees, benefit boards, and vendors to ensure that benefits are accurately processed and updated.

Provide training to management staff in areas such as Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), and Oregon Family Act (OLFA) compliance

Ensure FMLA and OFLA benefits are administered in accordance with agency policy and federal law. This includes account audits, accurate benefit calculations, and monitoring program eligibility dates as well as hours for compliance as required by the FMLA and OFLA program. Process insurance payments as required in the PEBB and OSPA system.

Receive and process deductions on employee garnishments/wage withholdings. Compute complex calculations for multiple garnishments and monitor each one for various expiration dates.

Analyze and audit payroll exception reports for errors or discrepancies. Work with appropriate office staff and/or manager to resolve discrepancies to payroll records.

Process requests for handwritten checks for payment of wages to agency employees. Prepare documentation to support all special payments, make entry into check tool system to produce check, and post information to OSPA system to document check issued.

Audit voluntary deduction and reconciliation reports to vendors on a monthly basis to resolve discrepancies and make adjustments as necessary.

Process and monitor requests for hardship leave program. Calculate donations from one employee to another, deduct dollars for insurance premiums, make entries into hardship leave database to track employee’s donations, and make entries to OSPA for leave time donated.

Process employment verifications, unemployment claims, salary information, and other various requests for information from outside entities.

Identify employees going on LWOP, terminating, or otherwise losing eligibility for benefits. Research and determine COBRA eligibility. Submit appropriate COBRA notices to carriers according to benefit board procedures and within established time lines.

Audit and complete data input of timesheets for specific areas of the agency, provide technical assistance and training to timekeepers as needed, and process leave accrual corrections as required.

Application Checklist

Electronic or Paper Application Checklist:

Application

Supplemental Questions*

Veteran's Documents - If Applicable

*When submitting a paper application, if supplemental questions are listed in the on-line announcement your answers must be attached.

Oregon Department of Transportation

Human Resources

Region 1

123 NW Flanders

Portland OR 97209

Fax 503-731-3163

Announcement information can be made available in an alternative format by calling 711 (Relay Operator for the Deaf).

ODOT does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices. Contact 1-877-336-6368 (1-877-EEO-ODOT) for questions regarding Equal Employment Opportunity and Affirmative Action.

The Oregon State Government is expected to continue cost reduction measures including mandatory unpaid time off (furlough days) during the 2011-2013 biennium.

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