Review submitted expense reports for proper receipts, and adherence to policy - and authorize for payment.
Review bi-monthly expense system files to ensure proper coding and load into Accounting system.
Work with payroll administrator bi-monthly to ensure proper expense report processing through ADP.
Work with travel expense system and IT consultant on system issues and reporting changes/additions.
Maintain the travel expense system so that it is up to date and accurate.
Provide training to new employees on the travel expense report system.
Review Diners Club ghost and air strip reconciliation files for proper account coding and obtain air travel authority documents for all travel charges.
Assist with month-end as needed.
Perform all other duties deemed appropriate for an Accounting Analyst as assigned.
Receive and review purchase orders, check requests and/or other related documentation for completeness and compliance with financial policies, procedures and contractual agreements.
Match vendor invoices and requests for payments with internal receiving documents, purchase orders and/or other backup, performs calculations to determine appropriate payments and makes modifications as necessary.
Code invoices with appropriate accounting information and obtain approval for payment from authorized personnel. This includes verifying that timesheets have been entered into the Cost Accounting System before paying contractor invoices.
Ensure Accounting system is updated for changes in vendor name/address information.
Prepare, present for signature, and distribute computer-generated and manually written checks on a regular basis and as advised by management to satisfy approved liabilities.
Maintain appropriate files of accounts payable documents including, but not limited to, open invoices, paid invoices, check copies, and reports and schedules.
Follow up on vendor account statements and other discrepancies regarding payment and serve as a liaison between departments and vendors in resolution of administrative problems and inquires
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, ability and/or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education – Associate’s degree; proficiency in spreadsheet and accounting software packages.
Experience/Special Knowledge/Skills - Experience with an expense reporting system, Solomon and Excel.
Physical Demands/Work Environment - Normal amount of sitting or standing, average mobility to move around an office environment, able to conduct normal amount of work at a computer, may require local travel.
Magna - 11 months ago
Magna International Inc. (TSX: MG), is an automotive supplier headquartered in Aurora, Ontario, Canada. It is Canada's largest...