Administrative Assistant I
C&S Wholesale Grocers - Brattleboro, VT

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Administrative Assistant for C&S Account Team who work in Brattleboro, VT Location

As an Administrative Assistant you are a key player in the daily activities of Operations Management team.
Performs departmental project tracking activities as assigned. Acts as interface between employees, and vendors. Provides administrative support to the General Manager on a daily basis. Manages daily schedule, assists General Manager in preparation for scheduled meetings

Responsibilities

Daily tracking of projects including developing and maintaining project plans, budgets, and staffing requirements. Tracks progress and identifies/resolves obstacles. Ensures that all team members involved are on target for successful completion of the project. Recommends adjustments to the project plan based on achievements to date.
  • Manage the daily calendar
Ensure General Manager is prepared for all scheduled meetings

Accept, decline and/or reschedule appointments based on availability of the General Manager

Requirements/preparations needed for said meeting

Facilitate others participation in order to ensure meeting efficiency, etc.
  • Compose letters, spreadsheets and PowerPoint presentations
  • Create and maintain filing system
  • Manage daily administrative tasks (filing, photocopying, mail, faxing, etc.)
  • Answer phones and take accurate messages
  • Coordinate meeting and travel arrangements for General Manager
  • Plan and organize team meetings. Recommend locations and make final selection, determine room set-up and menus, and create and modify meeting agenda as requested
  • Execute minutes at all Team related meetings and ensure action items are followed through to completion
  • Track status of project tasks for updates and progress and reports gaps between target and actual status
  • Manage multiple calendars; assist in organization and preparedness
  • Prepare and distribute documents, reports, and presentations using Microsoft Word, Excel and PowerPoint
  • Track department invoices and expenses
  • Coordinate conference calls and appointments with multiple participants
  • Other duties as assigned

Qualifications
  • AA or equivalent combination of education and experience
  • 3–5 years experience
  • Advanced understating of Microsoft Outlook, Word, PowerPoint, Intermediate understanding of Microsoft Excel
  • Excellent written and oral communication skills, ability to manage multiple projects, ability to perform job functions w/ minimal supervision. organization and time management
  • Previous support of senior level executives preferably someone with experience supporting multiple executives
  • High level of professionalism

Technical:
  • Strong to Expert Microsoft Outlook/Calendar Management
  • Strong to Expert Microsoft Word, Excel and PowerPoint

Soft Skills:
  • Requires superior people skills
  • Sound judgment
  • Ability to remain strictly confidential is a must
  • Ability to use an effective “customer service approach

C&S Wholesale Grocers - 16 months ago - save job - block
About this company
156 reviews
C&S Wholesale Grocers is the lead supply chain company in the food industry today – and the largest wholesale grocery supply...