Assistant Director of Business Operations, University Center
University of Montana - Missoula, MT

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Position Number 115450

Department: University Center

Closing Date : Screening begins August 23, 2012; Applications received after August 22 rd may be considered

Work Schedule : Full-time, 12 months/year, 1.0 FTE

Minimum Entry Rate: $39,253.76–$47,103.68 Annually

Union Affiliation: None

Probationary Period : Six months minimum

Benefits Include: Medical insurance package ; mandatory retirement plan; partial tuition waiver; professional development program; wellness program

The University Center (UC) enriches campus life by providing student-focused opportunities, programs, services, and space. The individual in this position reports directly to the UC Director and serves as the Chief Fiscal Officer for the UC. In accordance with University policy, UC standards, and in communication and consultation (as needed) with the Director, the Assistant Director of Business Operations directly supervises all UC business-related operational support positions: Shipping Express Manager, Administrative Associate, and Accounting Associate. S/He does so with substantial independence and decision-making authority regarding performance, pay, and employment relationship matters.

The Assistant Director of Business Operations is responsible for directing, coordinating, and overseeing the University Center's accounting activities and managing complex budgeting processes and systems across multiple fund accounts that have highly dynamic revenue and expenditure activity. This will include budget development, fiscal management, reporting and compliance, internal controls, capital projects, training and supervising support staff. Specific duties include but are not limited to: managing complex departmental budgets of approximately $3.7 million, and 3 self-operated businesses including Shipping Express, Conference & Event Services, UC Movies and Game Room; developing and implementing policies, procedures, and controls to ensure accountability and compliance; developing and managing reports on budgets, capital, income statements, operating revenue, and expenditures; developing and managing financial contracts, leases, and Memorandums of Understanding (MOU); directing, coordinating, and overseeing fiscal management and billing procedures related to the Event Management System (EMS), reconciling financial data; conducting internal audits and responding to official UM internal audits; monitoring cash flow and fund balances; developing business plans for University Center retail operations.

This position requires incumbent to develop or acquire: knowledge of Banner, UMDW, EMS, Blackboard, chart of accounts, fund hierarchy, state and university accounting theory; knowledge of higher education auxiliary budgeting theory and practices; advanced ability to develop and maintain access databases; a thorough understanding of public college/university financial operations; a thorough understanding of UM union management; working knowledge of the history, philosophy, and mission of student unions.

Required Skills

Considerable and current knowledge of finance theory and terminology; college/university budgeting and accounting.

Ability to research, develop, and manage complex financial reporting documents.

Extremely organized and detail oriented.

Apply budgeting and accounting theory to various problems, by using analytical, evaluative, or interpretive processes and independent problem-solving skills; suggest refinements to processes and reporting needs and implement changes in collaboration with the UC Leadership Team.

Knowledge of and ability to forecast/project financial outcomes based on varying budget sources e.g., student fees, state and other auxiliary funds, and grants and private donations.

Ability to react quickly to changing circumstances.

Ability to envision and develop complex financial models, reports, projections, and business plans.

Ability to participate in benchmarking and goal setting for a college union operation.

Knowledge, skills, and ability to engage in strategic fiscal planning.

Extensive knowledge of and ability to create and interpret business contracts/leases.

Ability to effectively and professionally communicate with a diverse group of internal and external customers and business partners.

Knowledge and experience with capital procurement policies and procedures.

Experience working with external and internal auditors.

Advanced conflict resolution and negotiation skills.

Knowledge and experience with supervisory practices.

Ability to autonomously use sound judgment in order to make business and personnel decisions.

Ability to work effectively independently and as part of a team.

Extensive knowledge of standard or generally accepted accounting principles.

Ability to retrieve and accurately report details and financial data from a variety of sources including Excel, EMS, and Access; intermediate ability to develop and maintain Access databases.

Excellent communication skills: writing proficiency includes expertise in business English, grammar, spelling, composition and punctuation; verbal skills includes the ability to develop and present professional trainings for UC staff; interpersonal skills includes the ability to teach others/share knowledge and an intrinsic interest in and the motivation to learn without prompting and to communicate openly and honestly while respecting the perspectives of others.

Required Experience

Bachelor’s degree in Accounting or related field and two (2) years of related experience or an equivalent combination of education and experience. Master’s in Business Administration (MBA) or related field preferred.


Upload the following materials: *Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.

Letter of Interest – please alsoaddress the stated required skills for the position

Detailed resume listing education and describing work experience

Names and contact information for three (3) professional references

Criminal Background Investigation is required prior to Offer of Employment
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References *References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility. All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

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