Executive Assistant
Gray Matter Systems - Sewickley, PA

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Gray Matter Systems is a leading provider in the software industry throughout North America. For over 20 years, Gray Matter Systems, has delivered cutting edge data management, operations supervision, and process automation solutions to manufacturers, utilities, oil and gas companies, food/beverage, and water/waste water management systems.

Gray Matter Systems has an immediate opening in Sewickley, PA for a motivated Executive Assistant for the President and Vice President. The right candidate will have 3-7 years experience in an executive assistant role. Also, this person must have a willingness to learn, be able to take non-specific instruction and complete assignments, a type of person who gets excited about new opportunities, as well as is comfortable being the representative of the company to all.

Duties and Responsibilities:
  • Manage calendars and schedules of the executive team as well as others
  • Make travel and meeting arrangements including scheduling dinners, entertainment, flights, and hotels
  • Assist with proposals and sales presentations as required
  • Send correspondence on behalf of the executive team such as emails, faxes or letters
  • Research product, company information, or other information as needed
  • Manages and updates filing system
  • Answers phones and acts as customer liaison
  • Special projects as assigned
  • Help other departments as needed (HR/Marketing/Training/Sales)
  • Bachelor’s Degree or higher in Business or related field
  • Ability to maintain high levels of confidentiality of all aspects of job responsibilities
  • Ability to prioritize and filter information, is exceptionally organized, and is able to quickly adapt to changes in daily schedules
  • Able to work both independently and in a team environment
  • Excellent oral and written communications skills
  • Excellent organizational skills to high attention to detail, and task oriented
  • Must be comfortable with Microsoft Office specifically Outlook, Word, Excel, and Power Point
  • Skills in Salesforce and/or Netsuite is preferred but not necessary
  • Proven people skills, and be considered trustworthy
  • Cooperative attitude with team orientated disposition

Gray Matter Systems - 19 months ago - save job