To begin March 2013, pending position clearance. Salary subject to negotiation and assessment of education, training and experience. May be subject to Board of Regents adjustment.
Duties and Responsibilities
This position serves as the chief administrative officer for the College and is responsible for the planning, organizing, and directing of all institutional support services required by the College. These services include, but are not limited to, overall management processes, budgetary and financial management, personnel administration, procurement and property management, facilities and grounds management, auxiliary services, campus security, environmental health and safety, and physical facilities planning of both repair and maintenance and capital improvement projects.
Duties include, but are not limited to, overseeing staff in the Administrative Services program (Business Office, Human Resources, Safety & Security, and Operations & Maintenance) with the assistance of unit heads, including the assignment of responsibilities, adjudication of personnel disputes, and coordination and implementation of evaluation, program reviews, and staff development/professional improvement activities.
Directs the development and execution of the College’s budgetary plans and the preparation of the College’s operating and capital improvements project budget; provides analysis and evaluation of budgetary requests and participates directly in the formation of recommendations.
Directs the preparation of legislative testimonies, special reports, and detailed budgetary recommendations; attends legislative hearings and serves as resource staff for testifying College officials.
Advises College administrators and their staffs in connection with financial planning; advises other program heads in the formulation of program and expenditure plans; supervises the implementation of program and expenditures plans, and provides for scheduled evaluation and modification of such plans.
Develops program targets, budgetary requirements, and expenditure plans for all units within program supervised and insures implementation of approved plans.
Directs the functions of the College fiscal management system, procurement, disbursing, payroll, cashiering, and property management operations.
Directs the College’s personnel functions to insure adherence to established policies, regulations, collective bargaining contracts, etc.; oversees management and administration, recruitment, labor relations, fringe benefits, student employment, collective bargaining rules and regulations development, position classifications, investigates and recommends solutions to major personnel problems.
Reviews and approves personnel transactions for all faculty and staff relating to appointments, performance evaluations, leaves, disciplinary actions, etc.
Directs the College’s maintenance program, develops and implements a preventive maintenance program to reduce the need for major repair and maintenance projects.
Insures the condition of the facilities are compatible with program requirements and meet all building regulations and OSHA standards; develops and implements safety and hazardous waste programs for the College.
In collaboration with campus groups and constituents, develops long- and short-range physical facilities improvement plans subject to approval of the Chancellor; e.g., space utilization, air conditioning, parking areas, etc.; supervises the preparation of preliminary and final plans for approved new construction projects and building alterations.
Serves as institutional liaison with the City & County of Honolulu, Federal agencies, University departments, State Department of Accounting and General Services, Planning and Economic Development, Budget and Finance, Land and Natural Resources, and others on matters relating to repair and maintenance and capital improvement projects.
Evaluates security procedures for the prevention of theft, vandalism, assault, etc., and recommends improvements when necessary.
Develops and directs the implementation of an energy conservation program to insure the effective and efficient use of energy on campus.
Bachelor’s degree in Business Administration or related field.
Five years experience in fiscal and personnel management, at least three years of which were in a supervisory capacity.
Demonstrated ability to work with people and organizations.
Demonstrated ability to effectively supervise.
Skill in verbal and written communication.
Skill in program and budget planning.
Experience in organizational and/or faculty management.
Experience in the Community Colleges and/or higher education.
Experience in working with governmental agencies.
Administrative experience at the community college level, and any of or all of the following skills: (a) procurement and purchasing; (b) budget preparation and execution; (c) collective bargaining contract administration; (d) CIP development; (e) Federal project administration; and (f) government accounting.
The University of Hawaii at Manoa serves approximately 20,000 students pursuing 225 different degrees. Coming from every Hawaiian island,...