Executive Secretary
Tulane University - New Orleans, LA

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This is a full-time administrative position in the Office of Institutional Equity. Incumbent will serve as primary assistant to the Vice President. May assist the director as needed. Responsible for the coordination and input of calendar appointments and schedules for the VP and Director. Administers the day-to-day activities of the VP of OIE . Responsible for the preparation of all office correspondence from the VP. Assists with the preparation of high-level presentations, reports and other major documents that may contain sensitive issues and confidential information. Responsible for the maintenance of OIE’s website, brochures and newsletters. Perform executive level administrative and clerical duties for the office.

Minimum Qualifications
At least five years experience in an administrative support position with similar duties

Must have experience researching information for program development

Must have experience drafting memos and letters

Excellent organizational, interpersonal, and communication skills

Ability to use various standardized software programs in Microsoft office

Must have calendaring and scheduling experience

Must be able to maintain confidentiality and work effectively with diverse constituencies in support of OIE’s mission

Must be knowledgeable and have experience working with all office equipment

Must have prior budgeting experience

Must have experience working with executive level officials

Ability to multi-task and work independently

Ability to maintain confidentiality in all work performed

Minimum Required Education
High School Diploma or equivalent

Preferred Qualifications
Associate’s degree

Five years of relevant executive-level administrative experience

Experience working with Access

Experience working in a higher education environment

Position Description 2
Financial Responsibility: No

Supervisory Responsibility: No

Is this position at risk of exposure to blood borne pathogens? No

Is this position at risk of exposure to tuberculosis? No

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