Development Associate - Prospect Mgmt
University of Chicago - Chicago, IL

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Development Associate - Prospect Mgmt

Type of Position

Number of Positions Available

Alumni Relations & Development

60630-Alumni Relations & Development

*Standard Summary
Provides direct support in one or more functional area within a development operation; typically within the undergraduate college, an academic department, a professional school, the central development office, or another University unit. Under managerial guidance, executes fundraising projects, cultivation programs for prospective donors, and visiting committees for the institution, a school, or unit. Manages membership, programs and activities; develops event correspondence, briefings and reports. Performs a variety of development-related administrative duties. Develops and distributes event invitations; produces print and electronic publications and promotional materials; assists with recruiting and training event volunteers; reviews and executes event contracts; ensures timely receipt and payment of contracts and invoices; performs prospect and donor research, outreach, cultivation, tracking and follow-up; analyzes past giving and participation; makes suggestions on ways to best engage donors within these pools. Reviews and completes data requests; prepares regular and ad hoc reports; analyzes program results; constructs customized reports to track performance of all marketing, cultivation, and stewardship efforts; enters and processes gifts; maintains gift planning information in a proprietary database system and documents data on member inquiries, interests, concerns, and special requests; or creating acknowledgement letters and performing all related follow-up. Gathers information and composes letters for staff to steward donors. Prepares training for staff to keep them informed about University needs and programs. May perform prospect management activities. May staff events locally and offs-site. As an early career professional role, may be responsible for a small portfolio of donors.

About the Unit
The Prospect Development & Information Strategy department provides actionable data and analysis to drive insight in strategic decision-making for fundraising for the University of Chicago. The Prospect Management team focuses on strategically collaborating with frontline fundraisers and fundraising managers to promote the movement of prospects through the development cycle. The team pursues its goals by using targeted data analysis and reporting; developing prospect management policy; implementing policy and training staff on prospect management policy.

Unit Job Summary
Development Associate - Prospect Mgmt:

Partners with other members of the Prospect Management Team to analyze, synthesize and disseminate information strategically to fundraisers. With supervision, uses business intelligence and data visualization software to develop reports to inform fundraising strategies and track fundraising activity. Assumes primary responsibility for the integrity of prospect management data, designing audits and leading cleanup projects to ensure that data is consistent, accurate, and supports reporting needs.

Responds to and facilitates requests from fundraisers and staff using a university-wide prospect management email inbox. Provides data support, ad hoc reports and training to staff as needed. Develop a high-level understanding of prospect management policy, data issues and system reports.

Seeks opportunities for professional development that will enhance job performance. Performs other duties as assigned.

Bachelor's degree or higher required.

A minimum of one year of work experience in nonprofit management, development, alumni relations, marketing, public relations or similar work required.

Experience with fundraising, contact management or other database software preferred.
Experience working with volunteers preferred.
Experience planning and executing events preferred.

Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills required.
Ability to manage confidential information with discretion and tact required.
Demonstrated skill and knowledge of, or ability to learn quickly, the internal work s of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint, and Access required.
Strong leadership qualities, including the ability both to delegate and to execute, thereby leading by word and by example required.
Ability to work collegially and collaboratively in a team setting required.
An exceptional work ethic and track record of personal initiative required.
Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write well required.
Flexibility and adaptability to new programs in an emerging and changing environment required.
Willingness and ability to travel to campus and/or non-campus locations for University business required.
Willingness and ability to work evenings and weekends required.
Current authorization to work permanently in the United States required.
Dress code of business or business casual attire required.
Valid driver's license required.

Understanding of the University of Chicago, its history, organization, and modus operandi preferred.

Required Job Seeker Documents
Cover Letter

Optional Job Seeker Documents

Work Location
401 N. Michigan Avenue

Other Work Location

Work Schedule


If other than regular hours (M-F, 8:30-5:00) please detail
Regular with evenings and weekends as needed

Benefits Eligible?

Union (If applicable):

Pay Grade

Pay Range
Depends on Qualifications

Pay Frequency

Does this position require incumbent to operate a vehicle on the job?

Is a Background Check Required?

Is Drug Testing Required?

Employee Referral Bonus Amount

Posting Date

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Founded by oil magnate John D. Rockefeller, the University of Chicago is a private, nondenominational institution of higher learning....