Title Program Federal Compliance Analyst 2012-13
Bellevue School District - Bellevue, WA

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GENERAL FUNCTIONS:

This position provides analysis and special compliance support to the Title I/LAP Supervisor. The position’s responsibilities are to coordinate, facilitate and ensure the accuracy of federal program budgets and program requirements for the district including monitoring expenditures, and resolving problems and budget issues. Responsibilities include dissemination of information to schools, reconciling invoices, monitoring attendance records and responding to questions regarding compliance with Title Program guidelines. This position provides direct customer support to the schools, parents, administrative staff and the Title I/LAP Supervisor.

ESSENTIAL FUNCTIONS:

Develops and monitors monthly status reports of participating students as well as maintains and monitors student and provider records.
Maintains accounting-related reports, records and files in accordance with applicable records retention regulations; verifies and inputs into computer a variety of information; maintains current knowledge of policies and regulations for documenting expenditure of public funds; contacts school and department staff to obtain required documentation.
Ensures Title Program compliance with district billing requirements. Organizes fiscal information for reports and related forms; communicates billing due date information; obtains required signatures and follows district guidance for invoice submittal.
Composes routine correspondence and financial spreadsheets for various job functions. Maintains office correspondence, financial and program specific files.
Works with Contract Providers; types contracts and forms; ensures that claims are within contract limitations; obtains signatures on forms and expedites claim processing.
Compiles and maintains accurate data for reports.
Maintains effective communications with all stakeholders and department personnel.

Work with grants managers for public and private schools to maintain and update budgets. Tracks and make purchases for Title Programs.
Monitors and records information into EDS and I-grants systems and complete reports for Title Programs.
Maintain current knowledge of Federal and State compliance requirements for Title Programs.

OTHER FUNCTIONS:

Researches and responds to questions from vendors and staff regarding accounting transactions and related matters; resolves accounts payable, documentation and accounting problems; develops and documents procedures in conjunction with other staff.
Performs such other duties as assigned by the Title I/LAP Supervisor and Title Program Staff.

REPORTING RELATIONSHIPS:

Reports to the Title I/LAP Supervisor

MENTAL DEMANDS:

Required to work independently. Required to work with individuals having diverse needs.

PHYSICAL DEMANDS:

Office job; experiences frequent interruptions to concentration; requires concentration on detail; dexterity and precision; required to meet externally imposed and multiple inflexible deadlines. Required to sit for prolonged periods, may experiences prolonged exposure to visual display terminal and may perform repetitive tasks for prolonged periods of time. Required to discern fine visual detail. Frequently performs or tracks multiple tasks simultaneously.

MINIMUM QUALIFICATIONS:

Education and Experience
Bachelor’s degree with a preference in accounting or business with accounting emphasis, and two years of experience with increasingly responsible accounting work including experience with micro-computer and centralized computer systems. Experience in report writing, developing spreadsheets, writing macros, etc.
Allowable Substitutions
AA degree with an emphasis in accounting or equivalent coursework and four years of accounting, budgeting, or similar business experience including experience with micro-computer and centralized computer systems. Experience in report writing, developing spreadsheets, writing macros, etc.
Required Knowledge, Skills and Abilities
Knowledge of accounts payable and accounts receivable practices and procedures
Knowledge of automated accounting systems
Knowledge of financial software including
Knowledge of general business and financial procedures
Knowledge of general principles and practices of bookkeeping and accounting
Knowledge of internal accounting controls
Knowledge of office methods and procedures
Skill and experience operating a micro-computer in a network environment including Windows, Microsoft Office, Excel Spreadsheets
Skill in effective written and oral communication
Ability to attend to detail and follow tasks through to completion
Ability to establish and maintain effective working relationships with school staff, district staff and Contract providers
Ability to exert all necessary mental effort indicated in section above
Ability to maintain confidentiality
Ability to perform all physical activities and meet all physical requirements indicated in section above
Ability to perform research and resolve problems
Ability to plan, organize and prioritize work and complete tasks accurately and rapidly
Ability to prepare requisitions, purchase orders, contracts and other business and financial processes.
Ability to read and use numerical data rapidly and accurately
Ability to set up and maintain an accurate filing system
Ability to work effectively under pressure and remain flexible
Ability to meet inflexible deadlines
Ability to work independently and exercise independent judgment
Ability to learn and study state and federal laws and compliance related to Title I
Perform all duties in accordance with applicable Board policies and district and legal requirements
Meet and maintain punctuality and attendance expectations

CONDITIONS OF EMPLOYMENT:

CTSA salary classification “G” ($ 50,865 annual salary), 40 hours per week, for a 210-day annual assignment.
Benefits include retirement, medical, dental, vacation, holidays, and other benefits according to Board policy.

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