– Waltham, MA Office
Model N is looking for an energetic and versatile HR Coordinator/Office Manager to join our HR team and provide support for our internal customers. This is an exciting opportunity to help build our culture and to help take our Waltham team to the next level. You should be friendly but discrete, tech savvy and comfortable working independently in a fast-paced environment. This position reports into our Sr. HR Manager in Redwood Shores, CA.
New employee onboarding: first point of contact for Waltham new hires; support the smooth onboarding of Waltham office new hires. May be asked to provide support for new hires outside of Waltham office
Immigration Support: , B1 Visa Letters, LCA Postings, PERM Recruitment, manage J1 visa program
Systems & Reporting: Performance management system user administration, HRIS record changes, basic and ad-hoc reports
Administer monthly and quarterly recognition programs
Audit and maintain list of current contractors
Conduct/complete verifications of employment
Administer life event programs (e.g. baby gifts)
Provide support for major HR programs (compensation survey inputs, benefits discrimination testing, open enrollment, focal review)
Responsible for overall administration of office, including front office reception and office administrative services (greeting visitors, mail distribution, copying, etc.)
Responsible for management of the day-to-day relationship with our landlord and for coordinating routine maintenance with building management.
Shared responsibility for administrative support, including but not limited coordinating meetings and interviews, receiving and forwarding expense receipts, setting up Webex meetings, etc.
Responsible for organizing events, including summer picnic and winter party.
Responsible for all purchasing of office supplies and food, including stocking and distributing (must be able to lift and carry up to 20 pounds)
Responsible for overseeing leasing of basic office equipment for Model N MA office, in coordination with our IT and Facilities teams
Responsible for successful management of supplier relationships to improve purchasing cost, efficiency and service
Ensure that office equipment is properly maintained and operational
Support HQ Facilities team with lease renewal and office move as needed.
Bachelor’s degree required
2 to 3 years’ experience in a HR support role
Proficiency with MS office applications (Word, Excel, PowerPoint)
Experience with HR Systems a plus
Positive, friendly and collaborative.
Excellent written and oral communication skills.
Demonstrated experience supporting internal customers.
Exercise good judgment and handle confidential information with discretion
Demonstrated exceptional organizational, time management and administrative skills
Ability to multi-task and prioritize multiple projects
Tech savvy and comfortable with online systems
Strong attention to detail and high level of accuracy are ‘musts’
Demonstrated knowledge of MS office applications with strong Excel skills
Demonstrated ability to be flexible and adaptable in a dynamic fast paced environment
Model N - 12 months ago