Battalion Chief's Administrative Aide
City of Boca Raton, FL - Boca Raton, FL

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TESTING:

TYPING (30 WPM) AND CLERICAL SKILLS TESTS. THE TESTS MUST BE TAKEN BY 5 P.M. ON MARCH 1, 2013 TO BE CONSIDERED .

UPON COMPLETION OF THIS APPLICATION, PLEASE CONTACT HUMAN RESOURCES AT (561)393-7801 TO SCHEDULE YOUR TESTING APPOINTMENT.

HUMAN RESOURCES HOURS: 8 A.M. - 5 P.M., MONDAY THROUGH FRIDAY.

GENERAL DEFINITION OF WORK:


The Battalion Chiefs’ administrative aid shall be responsible for the administrative coordination of scheduling issues, the movement of paperwork to and from stations, maintaining the vacation and leave schedules, hiring of overtime personnel to meet staffing needs and shortages, moving vehicles for maintenance issues, and assisting the Battalion Chief with other administrative work as necessary.

TYPICAL FUNCTIONS:

The Battalion Chiefs’ Aid is responsible for maintaining the daily shift roster with the appropriate adjustments as necessary. The shift roster must be completed each morning by 0700 and faxed to all stations.
The Battalion Chiefs’ Aid is responsible for coordinating the daily shift training with the operational units and notifying the stations of the training schedule.
The Battalion Chiefs’ Aid is responsible for maintaining the leave schedules for the operational shift personnel.
The Battalion Chiefs’ Aid is responsible for maintaining the station’s TAPIRS manuals, Rules and Regulations, and station files with the appropriate forms and papers.
The Battalion Chiefs’ Aid will assist in the transfer of units from one vehicle to another for the purposes of maintenance or repairs. During the transfer, the aid will assure that the unit is operationally ready with the required equipment. The aid will record any equipment removed from a unit to complete an inventory. The aid will maintain a status board with a list of all equipment and the current status of the equipment.
The Battalion Chiefs’ Aid will assist the mechanics to move apparatus to and from repair shops, secure tools, equipment and drugs from the units prior to the repair, and maintain control of the equipment while it is out of service.
The Battalion Chiefs’ Aid will perform weekly status and maintenance checks on Water Rescue 53.

RELATED TASKS:

The Battalion Chief’s Aid will receive communications from the Fire Stations and manage daily issues with the field.
The Battalion Chiefs’ aid will coordinate with the Fire Mechanic and the Department Training Officer to manage the daily schedule of events for the Battalion Chief.

KNOWLEDGE, SKILLS, AND ABILITIES:

The Battalion Chiefs’ Aid must have specific knowledge of the TAPIRS, Standard Operating Procedures, Rules and Regulations of the Department as well as the city.
The Battalion Chiefs’ Aid must have local knowledge of the city streets, addresses, and location of the vendors with witch the city does business.

EDUCATION AND EXPERIENCE:

Must have specific knowledge of the administrative operations of the Battalion Chiefs’ office.

SPECIAL REQUIREMENTS:

Possession of a valid State of Florida Class "E". (Recommend a Commercial Drivers License – CDL. The CDL will require drug testing in accordance with Federal Regulations)
Effective for all employees hired on or after 10/01/1990: The employee must be a non-smoker / non-user of tobacco (any form) for at least one (1) year prior to application, remain smoke free during employment/application process and agree not to smoke or use tobacco (in any form) on or off duty during the tenure of their employment.
The Battalion Chiefs aid must undergo and pass a background check.

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