This position is located in Casper, WY.
Manage all departmental, foundation and grant-related budgets for the UW/CC Center and perform Human Resource functions. Prepare appropriate budget forms (including payment requests, field purchase orders, requisitions, travel expense reimbursement, IDR's, etc.) for expenditures approved by the Associate Dean/Director or his/her designee for signatures and mail to the appropriate department. Prepare employment forms including hiring forms for new employees (faculty and staff). Also complete termination forms, job data change forms and others as needed. Review all benefits with new employees and assist with completion of benefit forms (I-9, W-4, insurance, retirement, etc.). Need to remain current in all benefit changes. Load vacation and sick leave for all departmental employees to PeopleSoft HRMS. Run leave balance reports as needed by supervisor. Calculate and load P.A.R. information to PeopleSoft HRMS and run reports. Monitor budget expenditures, provide bookkeeping functions using the current UW/CC budget database including posting revenues and expenses then balance to official printouts from the UW accounting and Foundation offices. Generate standard reports on budgets for supervisor on a regular basis. Create special reports as requested. Inventory and order office and classroom supplies. Do research and obtain price quotes from local and national vendors for purchases then work with the Purchasing office to complete the purchasing process. Monitor equipment lease and repair agreements as well as request service calls and start negotiation of new contracts with vendors while working with UW Procurement Services and Legal offices. Arrange travel (including, but not limited to, flights, hotels and car rentals) for staff, faculty, and others as needed. Process payments using the CashNet system. Act as supervisor for UW/CC staff using CashNet and provide training on the CashNet system to all UW/CC employees who act as cashiers. As supervisor, express good judgment and authority when the need arises to override, void or delete transactions posted by other cashiers. Archive budget files per UW, state and federal regulations. Monitor waivers for students and forward information to UW student receivables as needed. Monitor procurement card (p-card) activity for all p-card users in the department. Collect receipts, reconcile charges and generate month end reports for all departmental p-card users. Generate and mail invoices for room rentals at the UW Outreach Building. Monitor and post payments along with sending past due notices as necessary. Consult with faculty on grant proposals and work with departments across campus to coordinate grant payments.
Perform secretarial/receptionist tasks.
Assist students with WyoWeb, admission, registration, financial aid, accounts receivable and other student services. Need to remain current in all policies and procedures. Assist with receptionist duties. Assist with secretarial duties as needed.
Make room arrangements, plan menus, make travel and lodging reservations for individuals, conferences, workshops and special functions.
Set up and maintain filing system and records for UW/CC main office.
Filing of materials as needed. Archiving inactive files for appropriate length of time per UW, state and federal regulations.
Associate Degree and two years of accounting experience or equivalent combination of education and experience.
Excellent interpersonal, verbal and/or written communication skills.
Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at:
Notary Public or the ability to obtain within six months of hire.
Cash handling experience.
Budget and fiscal management experience.
Demonstrated customer service.
Experience with computer programs and software such as Peachtree, QuickBooks and Microsoft Office especially Excel.
Accounts payable and accounts receivable experience.
Ability to balance and reconcile accounts.
Previous experience with payroll/accounting reporting and auditing practices.
Desired knowledge of University accounting procedures and/or budget process
Accounting for investment and royalty income and forecast cost accounting.
The ability to multi-take and problem solve.
Work as a team member and foster a cooperative work environment.
Complete on-line application, resume, cover letter, and contact information for three work-related references.
The University of Wyoming is an Affirmative Action/Equal Opportunity employer.
The University's policy has been, and will continue to be, one of nondiscrimination, offering equal opportunity to all employees and applicants for employment on the basis of their demonstrated ability and competence without regard to such matters as race, sex, gender, color, religion, national origin, disability, age, veteran status, sexual orientation, genetic information, political belief, or other status protected by state and federal statutes or University Regulations.
The University of Wyoming is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history, national sex offender search, education, employment and motor vehicle history. Offers of employment are contingent upon the completion of the background check.