PURPOSE: The Administrative Assistant for Integrated Marketing Communications plays a critical role in the daily operations of the department. The position provides support in the areas of office administration, marketing, and project workflow processes. The Administrative Assistant reports to the Manager of Operations for Integrated Marketing Communications. DUTIES: Provide excellent support to the department through administrative tasks, phone and general reception, calendar management and coordination, and credit card support; assist in daily operations, involving general purchasing, departmental recharge processing, and PeopleSoft requests; oversee office administration, including supply inventory control and auditing, general office maintenance, mail receiving and coordination, filing and archiving, and special event/meeting coordination; uphold the University mission through work performed; other duties as assigned. The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
SKILLS/QUALIFICATIONS: Bachelor's degree required; one year office experience required; strong communication skills required; excellent writing and editing skills required; strong personal presence when communicating via phone and email required; skills in Microsoft Office, especially Word, Excel, and Outlook required; ability to use PC and Mac computers, phones, printers, fax machines, copiers, and media/presentation equipment required; experience with Google Docs, Quickbooks, 5pmWeb, or equivalent project management systems preferred; experience with PeopleSoft, Asset Bank Image Archiving Software, or equivalent systems preferred. Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds. Offers of employment are contingent upon successful completion of a criminal, education and employment screening.
INTEGRATED MARKETING COMMUNICATIONS
Commensurate with Experience
Hours per Week
Posting Close Date
Open Until Filled
Pepperdine University - 8 months ago