MESAS Program Coordinator
University of Alaska - Juneau, AK

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Position number (PCN):
452712

Job Open Date

11-26-2012

Review Date To ensure consideration, please apply prior to the review date.

01-07-2013

Job Close Date Jobs close at 5:00 PM Alaska time on the date listed.

Open Until Filled

Months per Year

Job Location

Juneau_15

Department Legend
  • W = Statewide
  • A = UAA
  • F = UAF
  • G = UAFGI
  • S = UAS
F-SFOS Fisheries Division

Assignment Information

Term Funded

Major Org Unit

University of Alaska Fairbanks

Region

Juneau/Southeast Region

Job Type

Data Analysis, collection and entry Publications, Writing and Editing Science Student Services

Internal Applicants Only? Click here for a definition of Internal Applicants

No

Salary Grade Salary Schedule

00_80

Salary

Bookmark to Job Posting

www.uakjobs.com/applicants/Central?quickFind=79366

HR Phone Number

University of Alaska Fairbanks - (907) 474-7700

HR E-mail Address

University of Alaska Fairbanks - uaf-jobs@alaska.edu

Job Posting Information

Job Posting Summary

The UAF School of Fisheries and Ocean Sciences (SFOS) conducts world-class marine and fisheries research, education and outreach across Alaska, the Arctic and Antarctic. 55 faculty scientists and 135 graduate students are engaged in building knowledge about Alaska and the world's coastal and marine ecosystems. SFOS is headquartered at the University of Alaska Fairbanks and serves the state from facilities located in Juneau, Seward, Anchorage and Kodiak. This position will work with an interdisciplinary team of UAF graduate students and faculty from the "Marine Ecosystem Sustainability in the Arctic and Subarctic (MESAS)" IGERT program by overseeing the day-to-day operations of the program, exercising decision-making authority, and a high level of independent judgment in providing operational support. The position will work under general direction of the Director and will lead coordination, planning, budgets, reports, grant and contract management, and outreach. The position will be located at the Juneau Center, SFOS, on Lena Point. http://www.sfos.uaf.edu/lenapoint/ The MESAS program is funded into 2014; further employment is contingent on the receipt of research funds.

Knowledge, skills and abilities required for this position.

Successful applicant will have research experience in the natural or social sciences, analytical skills and experience in project management, data management, fiscal management and report writing. Will have excellent organizational skills and strong written and verbal communication skills. Proficiency with word processing, spreadsheets, data management and bibliographic software is required.

Typical education or training required for this position (including licenses).

Master's degree in the natural or social sciences and two years research experience at the postgraduate level in the natural or social sciences, or an equivalent combination of training and experience.

Length of time and type of experience required for this position.

Two years research experience at the postgraduate level in the natural or social sciences, or an equivalent combination of training and experience.

Preferred knowledge, skills or abilities for this position.

PhD in natural or social sciences, knowledge of marine ecosystems, knowledge of fiscal restrictions on grant monies, knowledge of publishing requirements

Special Instructions to Applicants

Special Conditions of Employment

Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).

Information

Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office. Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office. Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska. Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Security. Benefits : Refer to the Benefits web page at http://www.alaska.edu/benefits for more information on benefits available to University of Alaska employees. E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following: E-Verify FAQ: http://www.alaska.edu/hr/procedures/PDF/personnel.reference.everify_faq.pdf E-Verify Participation Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterEnglish.pdf E-Verify Participation Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterSpanish.pdf Right to Work Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWEnglishversion.pdf Right to Work Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWSpanishversion.pdf

Job Duties

6
Records

Duty:
Develop & Maintain Program Infrastructure
  • Establish and maintain a communication network with all collaborating UAF faculty, graduate students, academic units and outside partners including other national programs with similar sponsorship and objectives. Develop and maintain contact tracking systems, shared resources, and data-sharing procedures to aid smooth communications related for program goals, student internships, and quick dissemination of program information.
  • Prepare, implement, communicate, and maintain project-management strategies for coordination of program leadership meetings and large-scale events and projects including annual and semi-annual meetings, seminars, technical conferences and short courses.
  • Prepare program Newsletter on regular basis.
  • Consult with staff on similar programs on best practice strategies as necessary.
  • Maintain program website & monitor blog and Facebook page. Develop other media to facilitate communication among program participants and to the public.
Fiscal Management
  • Prepare grant and budget activity reports. Establish and maintain account management procedures. Apply principles of financial management and cost-accounting standards to perform such functions as analysis, budgeting, payroll, travel, purchasing and other types of fiscal operations.
  • Assist in preparation of grant proposals, transfers, continuing awards, supporting materials, current & pending documents, and other proposal-related documentation; Maintain program database on proposals and awards; maintain grants and contracts files.
  • Plan, organize, monitor, and coordinate the grant budget for the program.
  • Analyze financial data and make recommendations or take appropriate corrective actions in compliance with policies and procedures. Prepare financial spreadsheets and reports. Reconcile various Budget Activity Reports
Data Management & Analysis
  • Develop, implement, and assist in maintaining program databases. Become knowledgeable of all aspects of the UAF and funding sponsors' data reporting requirements and maintain database systems that meet these requirements. Use UAF and NSF systems to run queries and prepare reports.
  • Develop queries for regular and ad-hoc reports from various databases; orient and assist staff in the use of data resources. Assist in developing common data definitions and tools to enhance data resource management and analysis; develop tools and reports in Endnote, Microsoft Word, and Microsoft Excel.
  • Summarize data graphically and conduct basic summary statistics.
  • Develop and maintain a library of participant publications, presentations, partners, and other information generated by the program or required by funding agencies.
Report Preparation
  • Prepare annual and other reports required by funding agencies using information compiled from program participants, external evaluator, and a variety of sources.
Program Representation
  • Serve as the program point of contact for outside organizations
  • Represent program at scientific conferences and to outside organizations, delivering presentations to articulate and promote the program's mission and programs.
Student mentoring
  • Supervise graduate student activities including internships, undergraduate mentoring, and other outreach activities.

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