Accounting Supervisor
The Art Institutes - San Bernardino, CA

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Job Summary

Accurately maintain and analyze the accounting records for all students, keeping the lowest accounts receivable possible (without hindering growth in student population), within the guidelines, policies, and procedures of the school. Incumbent must assure that the EDMC philosophy: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion - is considered in carrying out the duties and responsibilities of this position.

Key Job Elements

Supervise daily cash receipts process, deposits and reports. Maintain weekly analysis of receivables based on month-end source receivables analysis. Depending on location - may perform month-end closing and balancing; prepare / mail all reports to General Accounting at CS for journal preparation.

Review calculation of drop tuition and fee credits in accordance with the school, federal and state agency policies; executing the adjustment to the student's account and the resulting refund, if any, ensuring compliance with the EDMC refund distribution policy.

Monitor all loan checks on hold status, so that disbursement can be made within the 45 day rule period. Monitor student account balances; insure AIS collection policies and procedures are maintained, employing additional creative collection activities / techniques to pursue delinquent payments with student / parent(s) as warranted by receivable levels, while minimizing the risk to the school, and to stimulate cash collections.

Check and balance payment plans with student account transaction histories for pending graduates, re-entries, and in-school student refund processing. Identify students needing financial clearance for registration, class start, and graduation; make recommendations for those students not qualifying for financial clearance

Provide information, training, and support for Student accounting staff as well as evaluate Student Accounting work load and adjust priorities as needed for student accounting clerical preparations.

Execute the quarterly account billing(s) for tuition, fees, supply kits, housing charges, as applicable to student status and classification; interacting with APSC manager for kit sale charges, the Registrar for class list finalization and special schedule tuition charges, the Housing Director for school managed housing and dorm charges.

May assist w/special analysis, Campus forecasting and budgeting, student account evaluations and audit preparations.

May be responsible for payroll preparation and serve as the Campus HR contact. May also supervise Bookstore function including inventory preparation and posting of bookstore charges.

Other responsibilities as dictated by business or operational need.

Reports To:
Director of Finance

Directly Supervises:
Accounting Staff.

Interacts With:
Entire Finance team as well as financial aid staff, students, faculty, admissions, registration, Corporate Finance, and other local faculty and staff.

Job Requirements

Bachelor's degree required.

Two or more years of solid experience in finance, financial aid, or collections preferably in a post-secondary institution.

Excellent written and verbal communication skills.

Strong interpersonal skills with both faculty and student populations.

Superior organizational and problem resolution skills.

Strong basic computer software (MS Office)

Skills as well as exposure to more concentrated financial software programs.

Ability to plan, coordinate, monitor and motivate the activities of others.

Ability to interact effectively as a member of a team and work collaboratively with other departments.

Ability to listen to customers (e.g. students, staff, etc.) and to understand and respond positively to their requests.

Ability to work without close supervision and to set one's own priorities and work schedule.

Work Environment & Notice

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.


The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Education Management Corporation is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.

About this company
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The Art Institutes is a system of over 50 schools across North America. We provide hands-on education in the creative and applied arts by...