Institutional Support (Fiscal Specialist)
University of Hawaii - Honolulu, HI

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Subject to position clearance. To begin approximately December 2012; renewable depending on performance and/or funding availability.
Duties and Responsibilities

Independently assists UHCC faculty and staff with procurement, travel, and other fiscal documents; provides advice involving the application of policies and procedures to a variety of situations.

Reviews and reconciles encumbrance and expenditure ledgers to monitor budget allotments. Reviews travel documents for applicable policies. Maintains property and inventory records.

Prepares and reviews fiscal documents to establish and maintain FMIS accounts.

Prepares proposal budgets for review by principal investigators and senior fiscal office staff, ensuring correct allotments for personnel costs, shared resources and other budget line items.

Coordinates proper and timely transfers of personnel between extramural contracts and grants and advises principal investigators when transfers are necessary due to funding requirements.

Prepares and monitors level of effort documentation, including cost sharing records and FTE certification forms. Prepares and/or audits other personnel forms as necessary.

Maintains budget information and expenditure control over extramural awards and other Center accounts. Prepares periodic financial reports, balance statements and projections of future expenditures for accounts.

Reviews purchase orders, travel and other purchasing/payment documents for compliance with UH/RCUH, and Federal purchasing policies and regulations and revises incoming requisitions if necessary.

Reviews and reconciles University of Hawaii Foundation accounts; prepares periodic summary financial reports. Receives check and cash donations and ensures deposit to the appropriate accounts.

Maintains property and inventory records.

Assists senior specialists in preparing, reconciling and analyzing expenditure reports and other fiscal management tasks.

Other duties as assigned

Minimum Qualifications

Possession of a baccalaureate degree in in business administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for in business administration or related field; or equivalent education/training or experience.

Functional knowledge of principles, practices and techniques in finance and/or accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.

Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with finance and/or accounting.

Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the finance and/or accounting.

Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

Demonstrated ability to operate a personal computer and apply word processing software.

Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Ability to analyze, interpret and apply written procedures and regulations, as well as best practices, to the review and approval of fiscal documents.

Ability to utilize computerized spreadsheets to create reports and record financial information as needed to carry out duties.

Desirable Qualifications

Knowledge of the University and the Research Corporation policies and procedures applicable to the areas of purchasing and disbursing.

Experience in using accounting and data base software applications.

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The University of Hawaii at Manoa serves approximately 20,000 students pursuing 225 different degrees. Coming from every Hawaiian island,...