The Grants Manager/Financial Associate is responsible for the financial and administrative management of a small portfolio of one or several departmental research labs. This will include monitoring and analyzing revenue and expenditures on federal and non-federal research grants, restricted gifts and other discretionary resources. Responsible for compliance and audit issues, budget submission, reporting, projections and accurate financial analysis. Monitor grants and contracts for Principal Investigator (PI) on a daily basis to ensure expenses are paid according to contract and government regulations within budget limit and timelines. Processes corrective journals to general ledger, oversees invoice payments; purchasing and corporate card transactions; vendor set-up; and gift account requests. Responsible for internal and external billings, including accounts receivable, credit vouchers, etc. Prepares financial reports requiring interpretation of financial policies. Assists PIs and Sponsored Programs Administration with the submission of grant proposals. Notify PI and supervisor about funding shortfalls and plan for contingencies. Provide guidance to the faculty about department, university and sponsored policies. This position will also serve as back-up to the department HR coordinator and thus will be responsible for understanding HR policies and procedures and processing various HR-related tasks.
Associate's degree in Accounting or Business or an equivalent combination of education, training and experience. 2+ years of related experience (education may count toward experience).
Bachelor's degree in finance or accounting preferred. This position requires computer proficiency with Excel and Word as well as a strong desire and aptitude to learn complex data query tools. Must be able to manage multiple shifting priorities in fast-paced environment. Ability to work independently as well as part of a team. Strong problem solving skills with attention to detail and accuracy are essential. Ability to handle confidential information/materials with discretion. Excellent written, verbal and interpersonal communication skills. Commitment to customer service and team work. Experience with ORACLE financial systems as well as knowledge of Harvard's financial applications preferred.
Harvard University - 22 months ago