Entrepreneur of the Year Program Coordinator (6 month part-time
Ernst & Young LLP - Los Angeles, CA

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Administrative & Coordination
Input application information online into the EOY database
Create, print and send the judges binder with all nominees to the regional judging panel
Schedule and coordinate on-site interviews with all potential finalists Each interview consists of the EOY nominee, EY lead, sponsors (regional and national) and the EY scribe (send high volume of emails each week to successfully coordinate multiple schedules. Each EOY program requires approximately 45 on-site interviews in April)
Save and track documents such as applications, photos, interview forms, executive summaries, and other documents pertaining to the nominee throughout the program
Coordinate all details and documents for the judges meeting, such as assigning suggested categories, print and compile semifinalist binders
Maintain numerous excel spreadsheets to track targeting, interview schedules, etc…
Work with National to ensure regional documents and database information are updated
Submit award winner documents to National
Compile and send all invitation documents for the awards gala
Maintain the EOY database throughout the entire EOY program for both programs Customer Relations
Coordinate sponsor calls and maintain positive relationships with sponsors
Call potential nominees to apply for EOY
Respond to questions that nominees have about the program and application
Inform nominees of their status and next steps to nominee/semifinalist/finalist/award recipient throughout the program
Work cross-functionally with multiple EY departments
Work with partners and ensure their involvement participating in the program
Ensure all applicants have a positive experience, ensuring all questions are answered in a timely manner and addressing concerns promptly and professionally
Sell tables to the finalists and any other interested attendee Event Planning/Assistance
Interact with Semifinalists and Finalists during the Receptions
Interact face to face with Entrepreneurs and their colleagues in the program, maintaining a professional demeanor
Coordinate schedules and communicate with category presenters for the gala
Set up table settings, registration, assist in the gala run-through and all set up details prior to the event
Provide feedback for menu and wine selections Writing/Creative
Work cross-functionally with CSG to ensure proper materials are compiled and printed
Update and edit press releases
Assist in the creation of and edit the script for the gala
Edit gala programs and multiple collateral throughout the EOY program
Edit, spell check and confirm names, titles and company names for all public and program documents and correspondence
Edit finalist summaries before they are published by the media sponsor
Edit internal regional newsletters prior to print
View all the filmed video vignettes and provide feedback to the production company

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