Executive Assistant II
Cox Communications - West Warwick, RI

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Position Details

Provides a variety of clerical, data entry and administrative support duties for departments, functional groups and/or executives. Enhances executive¿s effectiveness by providing information management support, representing the executive to others.

Tasks/Responsibilities ¿

Maintains executive¿s appointment schedule by planning and scheduling meeting, conferences, teleconferences, and travel; ¿
Conserves executive¿s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications ¿
Maintains customer confidence and protects operations by keeping information confidential; ¿
Types letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors; ¿
Schedules resources such as people, meetings, appointments, rooms, equipment, or other resources; ¿
Prepares presentations, reports, and other documents by collecting data and using word processing, spreadsheet and presentation software packages; ¿
Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting test, data, and graphics ¿
Answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties; ¿
Maintains, updates or creates databases and/or database information; ¿
Codes, compiles and files correspondences, records, documents and reports according to an established system; and provides a historical reference by developing and utilizing filing and retrieval systems; ¿
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. ¿
Coordinates equipment repair, making staff travel arrangements; ¿
Takes and prepares notes of meetings, conferences, and similar proceedings; and distributes accordingly; ¿
Sorts and distributes mail and packages to appropriate parties; ¿
Greets and assists visitors and arrange for escorts, as necessary; ¿
Prepares, checks and processes expense reports; ¿
Gathers and arranges materials and relevant information for assigned project or person; ¿
At higher levels, may prepare, organize and maintain documents and files of a complex or confidential nature, may track budget expenditures ¿
At a higher level may be the coordinator across the executive administrative staff to support regional goals ¿
Contributes to team effort by accomplishing related results as needed

Requirements/Qualifications:

Experience: 6 - 8 years experience in an administrative support role.
Education: HS diploma, GED or relevant work experience. Associates degree or technical certification preferred.

Cox Communications, Inc. and its subsidiaries are Equal Opportunity Employers. We have a tradition of encouraging a wide diversity of talents through a broad range of hiring practices. Please note those individuals submitting resumes online or by mailing a resume are not considered an applicant for employment until a signed employment application form is completed, usually at the time of interview.

For more information about Cox Communications and its subsidiaries, please click here
www.cox.com, www.coxmedia.com, www.coxbusiness.com.

Statement to ALL Third Party Agencies and Similar Organizations:
Cox Communications accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox Communications employees, or send to any Cox Communications facility. Cox Communications is not responsible for any fees or charges associated with unsolicited resumes.

Cox Communications - 18 months ago - save job - block
About this company
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As the third largest cable provider in the nation, Cox Communications, Inc. is noted for its high-capacity, reliable broadband delivery...