Office Assistant
Dartmouth Journal Services - Waterbury, VT

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Provide general office and administrative support.

Job Duties / Responsibilities:
  • Handle all incoming telephone calls in a timely and professional manner.
  • Receive all office visitors and alert the appropriate employee(s) of guest’s arrival. Maintain a friendly, warm, helpful and professional demeanor at all times.
  • Maintain a visitors’ log and follow security requirements.
  • Prepare various documents, make copies, prepare and send mailings, emails, and/or faxes as requested.
  • Process daily incoming and outgoing mail and shipping.
  • Process weekly FedEx and UPS purchase orders.
  • Coordinate reservations for conference room and equipment.
  • Prepare conference room for staff meetings and customer visits.
  • Coordinate office lunches including set up and clean up.
  • Respond to employee concerns related to office equipment and maintenance problems.
  • Serve as a main contact for office vendors (building maintenance, electrician, locksmith, janitorial, maintenance, security).
  • Coordinate office maintenance and repairs (monthly break room refrigerator cleanup, plumbing needs, power issues, off-site storage, and temperature control).
  • Inventory and order office supplies and coordinate deliveries to employees.
  • Administer petty cash fund.
  • Make travel arrangements as requested.
  • Fill in for HR/Executive Assistant as needed.
  • Maintain good communications and relations with all DJS staff and customers.
  • Other general administrative and office projects and duties as assigned.

  • Qualifications:
    • High School diploma /GED
    • Minimum of 2 year work experience in an office environment
    • Commitment to excellence in customer service
    • Professional phone manner, strong written and verbal communication skills and cooperative attitude
    • Demonstrated proficiency in Windows, Word, Excel, Outlook and Internet
    • Ability to adapt to change, work independently, flexibility and resourcefulness
    • Ability to multitask in a fast paced, deadline-oriented environment

    About this company
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    According to The Sheridan Group, it's printing that is mightier than the sword. Through its six specialized printing businesses, The...