POSITION SUMMARY :
The Unit Secretary is responsible for clerical, technical and receptionist functions for the unit. The Unit Secretary will also serve to fullfil duties associated with that of a Certified Nursing Assistant allowing them to assist in surgical patient pre-operative prep. Maintains good public relations with visitors, staff, physicians, while preserving confidentiality of information related to the organization. Participates in coordinating patient activities involving other departments and physicians
QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions .
EDUCATION REQUIRED :
High school diploma or equivalent
Certified Nursing Assistant (CNA)
Required to read, write and understand standard English instructions, both written and oral
Knowledge of medical terminology
CONTINUING EDUCATION & COMPETENCY REQUIREMENTS :
Mandatory education offerings per Harrison Medical Center policy.
Population Specific continuing competency requirements:
Knowledge and expertise in providing care to assigned population
EXPERIENCE REQUIRED :
Must be able to operate a computer and office equipment proficiently
Must have a good command of the English language and medical terminology
Job performance is based solely on the individual's ability to perform the essential job functions
KNOWLEDGE / SKILLS / ABILITIES :
Demonstrated skills in collaboration, teamwork and problem-solving to achieve goals
Demonstrated skills in verbal communication and listening
Demonstrated skills in providing excellent service to customers
This position requires the ability to participate in lifting or moving of supplies or patients
Must be able to communicate effectively with a wide range of people under stressful situations
ENVIRONMENTAL / JOB CONDITIONS :
Exposure to Hazardous Chemicals or Substances and/or Infection: Risk of exposure to infectious disease during all patient contacts
Exposure to Bloodborne Pathogens: Risk of exposure to Bloodborne pathogens during all patient contacts
Personal Protective Equipment Required: Potentiality, if in contact with patients
ACCOUNTABILITIES AND ESSENTIAL JOB FUNCTIONS :
Assists with orientation of new employees. Assists with in-services or classes.
Assembles and maintains medical record. Updates patient record with forms and labels, as needed for documentation by medical personnel.
Accurately transcribes doctors’ orders. Enters orders into computer system in a timely manner. Dates, times, and signs orders when completed.
Prioritizes workload ensuring that stat orders are completed first. Seeks clarification of unclear or illegible orders.
Ensures lab results are placed correctly in patient records. Recognizes abnormal lab results and other patient diagnostic reports and alerts nursing personnel.
Prioritizes/coordinates various tests with other departments. Orders and organizes equipment needed for procedures.
Assists with patient bed placement by communicating with nursing staff to ensure proper placement.
Participates in the transfer of patients. Coordinates paperwork, bed placement and bed readiness on receiving unit. Ensures COBRA forms are initiated.
Obtains copies of pertinent patient records for transfer to other facilities. Calls and coordinates transportation and verifies bed availability at receiving facility.
Participates in the discharge process by disassembling charts of discharged patients and preparing them for Medical Records.
Ensures accurate discharge time and date are entered in the computer by communicating with nursing staff.
Maintains current knowledge of code procedures. Coordinates information and supplies during emergent situations. CCD/PCU/2SE/4W/2W notifies RN of life threatening arrhythmia or participates in checking crash cart care equipment checklists, as requested.
Completes or contributes to required reports. Assures that acuity report is complete and communicated to staffing at designated time.
Attends, documents and contributes to 90% of meetings a year.
Emergency Department: Misses no more than one staff meeting annually. If one meeting is missed, is responsible for the content of the meeting, through reading meeting minutes, or meeting with supervisor or peer to review material presented and discussed at the meeting.
Supports new ideas and promotes positive change. Remains calm and helpful during stressful situations. Capable of performing multiple tasks simultaneously.
Safeguards electronic equipment, keeping liquids away from computer and phone. Is responsible for the safe use of equipment and follows hospital policies for the reporting and repairing of malfunctioning of damaged equipment.
Maintains supply inventory for the units. Anticipates supply needs and follows through with appropriate supply orders.
Ensures that supplies, procedures and nursing hours are charged appropriately. Minimizes waste through accurate planning.
Directly resolves interpersonal conflicts in a timely fashion. Does not initiate or perpetuate the rumor mill. Seeks out the truth and those perpetuating rumors.
Must have regular, reliable, predictable attendance in performance of essential job functions.
During an emergency, disaster, or catastrophic event, which places life or property in jeopardy, employee may be assigned to any disaster service activity that promotes the protection of public health and safety. Assignment might require serving at a location, at times and/or under conditions that significantly differ from employee's normal work assignments. As an employee of Harrison Medical Center, employee may be directed to perform a role other than their regular job, by a superior or by law.
Harrison Medical Center - 14 months ago
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Harrison is the premiere medical center of the region, serving the Kitsap and Olympic peninsulas. We’re located in picturesque Kitsap...