Production Assistant
The New York Public Library - Manhattan, NY

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External Overview:
LIVE from the NYPL is The New York Public Library's premiere event series, hosted by Paul Holdengräber. During its Spring and Fall seasons, LIVE from the NYPL presents bold and unique programs fueled by cultural urgency, showcasing the literary icons, best-selling authors, groundbreaking artists, creative filmmakers, notable historians, influential leaders and tastemakers who are shaping the
world today.

Past guests at LIVE from the NYPL include: Margaret Atwood, David Byrne, Don DeLillo, Joan Didion, Umberto Eco, Shepard Fairey, Jonathan Franzen, Frank Gehry, Elizabeth Gilbert, Newt Gingrich, Werner Herzog, Jay-Z, Spike Lee, Jonathan Letham, Toni Morrison, Siddhartha Mukherjee, Haruki Murakami, Lou Reed, Keith Richards, Salman Rushdie, Oliver Sacks, Al Sharpton, Russell Simmons, Zadie Smith, Patti Smith, Pete Townshend, John Waters, and Slavoj Zizek.

Essential Functions/Responsibilities
Assists producer with outreach and marketing for the series. Proofreads promotional print materials and e-blasts and manages the website.
Serves as administrator for the Department. This includes handling phones and email, accounting, box office reports, working with and delegating tasks to interns, and assisting the Producer and Director with meeting deadlines for all projects and production schedules.
Works with all contractors and volunteers for the series including the LIVE from the NYPL house photographer, the A/V company, the Film Production crew, caterers, and Green Room Manager to ensure the smooth operation of event days, as well as pre- and post-event logistics.
Oversee the organization of the office, including cataloging of incoming books and materials in coordination with Research Assistant.
Assists Producer with the logistics and execution of each program from conception to reception to post production.
Facilitates the needs of any collaborating or co-presenting department, publisher, organization or institution.
Oversees uploading of all multimedia content (video, audio, photographs) to the website. Works with a/v crew to ensure all deadlines are met.
Point person for all day of event activities, including house set-up/strike, coordinating with box office and a/v staff, and other duties as necessary.
Collects and maintains event attendance data from online ticketing website and box office sales.

Key Competencies
Communication and interpersonal skills
Organizational skills, including the ability to multi-task and delegate responsibilities as necessary
Initiative
Teamwork

Qualifications
Bachelor’s degree with a major in Liberal Arts, Humanities, Journalism, Arts Administration, Communications or a related field.
Ability to work in a fast-paced environment and handle pressure in a high volume office.
Experience in arts administration and production of cultural events preferred.
Knowledge of current affairs, media, the arts and culture; a familiarity with New York City cultural organizations preferred.
Working knowledge of a foreign language preferred.

Work Environment
Fast paced, high pressure, high volume office environment
Computer work

Physical Duties
n/a

The New York Public Library - 17 months ago - save job - block
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