Administrative Analyst/Specialist, Non Exermpt - Fiscal Affairs
San Francisco State University - San Francisco, CA

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Position Summary

Responsible for maintenance of financial integrity of the Student Accounts System through accounting; analysis and reconciliation of its activities; processes fee payments and departmental deposits; performs a wide range of administrative and analytical duties; performs fee calculation and uses application of this knowledge; provides students, staff and faculty services; performs student services and assists the Cashier Supervisor, Associate Bursar's, and Bursar.

Position Information

Essential Job Functions:
Perform accounting activities related to the fee collections and processing; handle and research different fee payment programs that include fee payments installment plan, waiver, and third-party billing; analysis and reconciliation of parking permits, FTB collections, and credit card charge backs; interpret Federal, State and university regulations.

Provide advice to and counsel students regarding fee assessments based on enrollment and withdrawal, and disputed fee payments and charges. Advise and interpret student concerns regarding Title IV, delayed or lost disbursements, refunds, and general procedures.

Nature and Scope of Decisions:
Position of this class requires thorough knowledge and understanding of general practices, programs, and/or administrative decisions regarding financial record keeping, and practices and general knowledge of governmental financial records. In addition, the incumbent must have a thorough knowledge of the university and government regulations, policies and procedures to be able to make an effective recommendation, decision and sound judgment.

The work assignments require coordination with other functions within the student services (Bursar's Office, Admissions and Records Office, OSFA, Accounting) as frequent changes in regulations and guidelines occur.

The Administrative Analyst/Specialist works under the general supervision of the Cashier Supervisor and Associate Bursar. The incumbent works with several types of computer hardware, operating systems, and applications and must be able to learn new applications quickly and independently.

Duties may include overseeing student assistants.

The incumbent works with Admission and Records Office, Office of Student Financial Aid, and Accounting. The Administrative Analyst/Specialist has daily contact with faculty, staff, and students.

Minimum Qualifications

Education: Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Work Experience: 5+ years of technical/administrative work involving study/analysis/recommendation of program administration, including progressively responsible experience in cash-handling principles/practices/procedures.

Specialized Knowledge: extensive knowledge of university/budget policies/procedures; methods/procedures for research/statistical analysis and ability to apply them; knowledge of arithmetic and general office procedures; existing knowledge of Federal/State regulations involving Title IV and V.

Specialized Skills: effective interpersonal and communication skills; use advanced technology techniques; proactive; follow through; creativity; problem resolution.

Abilities: interpret/apply wide variety of policies/procedures relating to organizational unit and/or administrative specialty; analyze data/make accurate projections and use basic statistical techniques; organize/plan work and projects related to administrative specialty; must be detail and multitask oriented;compile/compose/present reports; maintain effective working relationships at all levels; serve as liaison for organizational unit.

Specialized Abilities: interpret student financial statements/reports; utilize problem-solving techniques in finding solutions to complex accounting problems and make sound decisions regarding student accounts.
Preferred Qualifications
Equivalent to graduation from a four-year college/university in a related field; working knowledge of an automated cashiering system; knowledge/use of reporting tools such as Brio or Crystal, and PeopleSoft Financial Application; intermediate skill level using Microsoft Office tools.
May need to move coin and currency bags weighing up to 20 pounds; spend long periods sitting at a workstation; perform repetitive computer input.
Pre-Employment Requirements
Passing of fingerprinting required prior to employment.
CSUEU Position
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

How To Apply

Please visit Human Resources, Safety & Risk Management webpage at and submit an online application and/or resume and cover letter (optional), describing your specific qualifications for each position.

The Human Resources, Safety & Risk Management office is open Mondays, Tuesdays, Thursdays and Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872 or (415) 338-1873; The office is in-service and closed to the public on Wednesdays.

SF State is an Equal Opportunity/Americans with Disabilities Act employer and has a strong commitment to the principles of diversity.

Northern California HERC - 4 years ago - save job
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