Staff Assistant (BRAC)
Government of the District of Columbia - Washington, DC

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Pay Plan, Series & Grade: CS-0301-09

Agency: Department of Employment Services

Area of Consideration: Open to the Public

Collective Bargaining Unit (Union): This position is in the collective bargaining unit represented by AFGE Local 1000 and you may be required to pay an agency service fee through direct payroll deduction.

Duration of Appointment: Thirteen (13) Month Term Appointment

Number of Vacancies: One (1)

Opening date: January 8, 2013

Closing date: January 18, 2013

Promotion Potential: No Known Promotion Potential

Salary Range: $45,345 - $58,386

Tour of Duty: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Duties

Brief Description of Duties: This position is located within the Office of Special Programs. The incumbent will work directly with the agencies Base Realignment and Closure program. The purpose of the program is to provide re-employment, occupational training and other workforce development services to 1500 BRAC impacted employees. This is a high level staff assistant position that is critical to the successful implementation of the BRAC grant. The incumbent is responsible for providing a host of clerical duties, draft correspondence, scheduling appointments, organizing and maintaining hard copy and electronic filing system and provides information to callers for the BRAC team.

Specific Duties

Conducts fact-finding investigation requiring incumbent to research, analyze and prepare pertinent data/information incidental to reports, statistical studies, and special events, and on-going projects. Examines and develops a variety of background information for use in presenting factual and statistical data for special projects and/or reports.

Conducts reviews of the operations of the program, and provides suggestions to the supervisor. Identifies unusual problem areas, and makes appropriate recommendations for resolution.

Develops administrative data for the purpose of preparing special reports related to the organizational components in DOES. Researches administrative matters, gathers facts, defines and explores problems and intimate and maintain contact necessary in the completion of assignments.

Manages and controls basic management systems for all incoming action documents within the office, including documents control, report monitoring systems to remind staff of action requirements and timetables, suitable tracking systems, and correspondence review.

Prepares responses to inquiries of a Congressional, governmental, and private sector nature. Notifies the appropriate staff personnel of the need for information or commends, or assists staff in preparing responses to inquiries.

Reviews all outgoing correspondence and documents prepared for the supervisor┬┐s signature for grammatical accuracy, procedural conformity, format compliance and provision of supporting documents. On own initiative, returns to originator correspondence or document which is considered improper for signature of the supervisor.

Performs an ongoing review of clerical and administrative work being done to ensure that business needs are being met. Identifies unusual problem areas ad makes appropriate recommendations for resolution. Assists supervisor in the development of administrative policies and procedures for the office to facilitate accomplishments on a timely basis.

Maintains an awareness of current events and daily requirements in which the office is involved. Exercises flexibility in performing a myriad of administrative and procedural duties being responsible for performing or directing the performance of the overflow area of work.

Reads directives and instructional materials pertaining to administrative practices and clerical procedures in order to remain aware of new, revised or amended procedure for such matters as preparation and processing of correspondence, reports and forms, filing and mail procedures.

Qualifications

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, at least one (1) year of specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.

Substitution of Education: A substitution of education for required experience will be allowed as defined in OPM's Qualification Standards. However, in order to receive credit, applicants must submit official proof of educational attainment at the time of application.

Ranking Factors

Submission of Ranking Factors: The following ranking factors will be used in the evaluation process. All applicants MUST respond to the ranking factors. Please respond specifically to the ranking factor(s) by either typing directly into the free form area provided or by pasting from a text document. Please describe specific incidents of sustained achievements from your experience that show evidence of the level at which you are applying. You may refer to any experience, education, training, awards, outside activities, etc. that include the degree to which you possess the job related knowledge, skills and abilities described in the ranking factors. The information given in response to the ranking factors should be complete and accurate to the best of your knowledge. FAILURE TO RESPOND TO ALL RANKING FACTORS WILL ELIMINATE YOU FROM CONSIDERATION.

Ranking Factor #1:
Knowledge of the mission, goal, objectives and operating policies and procedures of DOES, in addition to an understanding of the substantive nature of operating programs, and the interrelationships among those programs.

Ranking Factor #2:
Knowledge of, and the ability to apply administrative concepts, practices, principles and processes of office management to gather, analyze, research, and evaluate information/data.

Ranking Factor #3:
Knowledge of, and proficient in the use of operating a personal computer, utilizing Microsoft Word, Excel, Access, PowerPoint, etc., and a willingness to learn new technology associate with assigned work tasks.

Ranking Factor #4:
Ability to communicate effectively both orally and in writing to convey messages and information; and to compose reports, memoranda, etc. Ability to effectively interact with staff within the office and agency, District government officials and employees, private sector, Federal government, and the general public.

Conditions of Employment

Working Conditions: Work is performed in the normal office setting.

Employment Benefits

Employee Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the District of Columbia government's retirement plan. However, if selectee was previously employed in the District of Columbia government under an appointment for which he/she was eligible for Civil Service Retirement (CSR), contributions to CSR will resume upon re-employment.

Residency Requirement

A person applying for a position in the Career Service, Educational Service, Management Supervisory Service, an attorney position in the

Legal Service (series 905) other than in the Senior Executive Attorney Service (SEAS), who is a bona fide District resident AT THE TIME OF APPLICATION for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required

to present no less than 8 proofs of bona fide District residency and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide

District residency for the 7-year period will result in forfeiture of employment.

Information to Applicants

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of or a plea of guilty to a violation of any criminal drug statute occurring in the workplace.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Other Information: Until notice to the contrary, effective October 1, 2011, no freeze on within grade increases in is effect.

This position requires a criminal background check. Therefore, you may be required to provide

information about your criminal history in order to be considered for this position.

How to Apply

Contact Information: All inquiries related to employment and job applications should be directed to HR Answers at (202) 442-9700 or via email to does.hr@dc.gov.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore a DC 2000 job application or online job application is required to be submitted.

Posting Cancellation: A non-competitive selection of an eligible candidate from the Agency Reemployment Priority Placement Program (ARPP) or the District's Displaced Employee Program (DEP) will result in the cancellation of this announcement.

Where to Apply (Judiciary Square): D.C. Department of Human Resources (DCHR) Job Center located in the South Lobby at 441 - 4th Street, NW, Washington, D.C. 20001. All inquiries should be directed to HR Answers at (202) 442-9700.

Posting Cancellation: A non-competitive selection of an eligible candidate from the Agency Reemployment Priority Placement Program (ARPP) or the District's Displaced Employee Program (DEP) will result in the cancellation of this announcement.

Closing Statement

EEO Statement: The District of Columbia Government is an Equal Opportunity Employer.

Equal Opportunity Employer: All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Job Offers: Official Job Offers are made by the Department of Employment Services, Office of Human Resources Only.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability, source of income, or place of residence or business. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

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