General Characteristics
Independently and effectively performs a multitude of standardized accounting tasks that have a clear and specified objective. Understands, learns and functions within guidelines set by the interests for the accounting group of tasks. Supports accounting team as a whole with various duties.
Direction Received
Operates independently for routine tasks and capably determines and seeks supervisor involvement when special circumstances or uncommon issues arise. Understands what issues require supervisory attention.
Main Job Duties: Billing and Collections Assistance: Performs Backup duties for billing personnel. Provides monthly assistance in the preparation of client billings up to delivery/mailings. Provides Client support for the collections effort.
Cash Receipts: Reviews/Codes all payments received against A/R Aging. Prepares daily deposits and is responsible for deposit delivery to banks. Responsible for all Cash Receipt data entry into accounting system. Records all miscellaneous cash receipts for cobra payments, employee purchases, tax refunds, dividend payments, etc. Maintains orderly filing system for all Cash receipts.
Cash Status Maintenance: Assesses all banking information to reconcile deposits and payments made. Alerts team leader of problematic issues.
Bank Reconciliations: Reconciles all company bank accounts on a monthly by matching the bank statements, general ledger accounts, and cash status maintenance.
Expense Report Support: Prepares all paid Expense Report supporting documentation for billing/filing purposes.
Project Closures: Assists in monthly project closings and collections of Revenue for Fixed Price projects.
Department Filings: Responsible for the archiving of all department records.
Other: Assists team in doing miscellaneous tasks such as journal entries, account analysis, reconciliations, and corrections. Provides monthly/end of year support for financial presentations, year-end closings, audits, 401k/Roth submissions, etc. Will be expected to help improve spreadsheets and controls, and to produce documentation of accounting efforts.
Responsibility for Direction of Others
None
Education
High School Diploma/GED and 1 yr of experience in a similar accounting environment.
Skills and Knowledge
Strong Work Values
Excel, Word, Outlook (Office 2010) Proficiency
Deposits & Cash Receipt Entry (3 years)
Organized, Detail Oriented
Able to execute a sense of urgency and work through sensitive deadlines as required
